2025 CLTA Annual Conference - Exhibitor Booth Registration

          CLTA 2025 Conference Logo

Package Information

We are looking forward to having world language elementary, secondary, and postsecondary educators from all over California. Please refer to the Conference Exhibit Booths, Sponsorship, and Advertising document for a complete list of opportunities available & costs during the 2025 Conference in San Diego Mission Valley. The Exhibit dates are March 8-9. The booths will be set up Thursday morning, March 7th. You & your colleagues should be able to start setting up your booth by 1:00 pm


Basic Exhibitor Package: $400 

Includes 2 representatives
The ability to present at the conference (Submit a proposal)
Extra Booths may be purchased 


Premium Exhibitor Package: $525 

Includes up to 4 representatives
Prime location near the Exhibit Hall Entrance
The ability to present at the conference (Submit a proposal
Extra Booths may be purchased  


CLTA Offers its exhibitors several opportunities to sponsor conference events. 

Refer to the Conference Exhibit Booths, Sponsorship, and Advertising document for Pricing

Friday Gala Opening of Exhibits
Friday Night Mixer
Saturday Plenary
Saturday Exhibit Coffee Break
Sunday Awards Brunch

Company Information
When this form is submitted and payment is received, this form becomes a contractual agreement for exhibit space at the CLTA 2025 Conference at the DoubleTree by Hilton in Mission Valley.






Contact Person Information






Exhibitor Package

Economy Booths:  [tbd] 
Premium Booths: [tbd] (shown in blue in chart below)
   





FLOOR PLAN for the Exhibit Hall
FLOOR PLAN for DoubleTree San Diego is not ready. If you would like to still submit this form, we will contact you to choose your booth when the FLOOR PLAN is available.
Economy Package allows up to two (2) representatives and the Premium Package allows up to four (4) representatives. 
 Please provide first & last name and an email for each rep who will be at the conference.












Sponsorship Opportunities
Please check CLTA website for available sponsorships. Grayed out sponsorships are unavailable.



Badges/Lanyards or Tote Bags
If your company would like to supply the conference with Badges/Lanyards or Tote Bags for Conference Participants, please contact Paula Hirsch at conference@clta.net.
Oops!
  • Sponsorship of Friday Gala Exhibit Opening of Exhibits is no longer available. 
Please choose something else to sponsor. Thank you.
Oops!
  • Sponsorship of Friday Mixer is no longer available. 
Please choose something else to sponsor. Thank you.
Oops!
  • Sponsorship of Saturday Plenary Session is no longer available. 
Please choose something else to sponsor. Thank you.
Terms & Conditions

The DoubleTree San Diego Mission Valley requires all exhibitors to have general liability insurance and to indemnify the hotel and CLTA. The Hotel is not asking for any specific amount of liability insurance that a company must have.  If your company does not normally carry liability insurance, there are insurance providers that sell policies for a single event. Please go to the Exhibitor webpage to find a few possible insurance companies. Below is the exact wording that the hotel requires in CLTA’s Terms and Conditions:

  • Exhibitor Responsibility Clause: To the fullest extent permitted by law, the person/legal entity described as “Exhibitor” in this clause and in this exhibitor contract (regardless whether such person/legal entity is also described as “Exhibitor” in this contract) hereby assumes full responsibility and agrees to indemnify, defend and hold harmless Doubletree San Diego Mission Valley (“Hotel”) and Hotel’s owners, managers, subsidiaries, affiliates, employees and agents (collectively, “Hotel Parties”), as well as CLTA 2025 Annual Conference (“Group”), from and against any and all claims or expenses arising out of Exhibitor’s use of the Hotel’s exhibition premises.   Exhibitor agrees to obtain and maintain during the use of the exhibition premises, Comprehensive General Liability Insurance, including contractual liability covering the Exhibitor’s indemnity obligations in this clause.  The Exhibitor understands that neither the Group nor the Hotel Parties maintain insurance covering the Exhibitor’s property and it is the sole responsibility of the Exhibitor to obtain such insurance.  

Additionally:

  • Total payment must be received by February 21, 2025
  • No refunds will be made unless written notice of cancellation is received at least 10 days prior to the first day of the conference.  A nonrefundable $25 processing fee will be assessed
  • When this form is submitted and payment is received, this form becomes a contractual agreement for exhibit space at the CLTA 2025 Conference at the DoubleTree by Hilton in Mission Valley.



$

Payment via Check

Make checks payable to CLTA  (Returned checks will be subjected to a $35 fee).

Please send payment along with a copy of the email that will be automatically sent when you SUBMIT this form) to:

Exhibitor Booth Registration 

8822 Woodman Way

Sacramento, CA 95826


To finalize your Registration, hit the SUBMIT button at the bottom of this form. 
Payment via Credit Card
To finalize your Registration, make a note of the TOTAL AMOUNT DUE above.  When you click on the SUBMIT button below you will then have an opportunity to pay with your credit card.  


For questions about exhibiting, contact Monica at exhibits@clta.net or Paula at conference@clta.net


For questions about this registration form, contact Evelyn at registrar@clta.net