47th Boston International Antiquarian Book Fair

Hynes Convention Center

November 7-9, 2025  

Equipment Order, Delivery, and Staff Badges
 

All forms must be received by September 15, 2025.

Exhibitor Firm Name

Contact Email

Booth No.

The Commonwealth of Massachusetts requires each exhibitor to have a tax registration certificate. For more information, visit this link or call Massachusetts Department of Revenue at 617-887-6367.

On-site Information

If you haven’t made your hotel reservations, you should do so immediately, as our block is almost full.

• Book online at this link
• Or call Sheraton Boston directly: 1-800-325-3535 or 617-236-2000 
  Group Name: Antiquarian Book Fair
• If your desired dates are not available online, please email jroper@capricorneventsllc.com.

Hotel

Sheraton BostonOther

Other Hotel:

Emergency Contact Name

Emergency Contact Number

Inventory Delivery

Please indicate method of delivering items: 

Willwork (download labels)CaladexTailgateOther (please specify)

Other:

When do you intend to drop off your items? 

Thursday (11:00am-3:30pm)Friday (8:00am-10:00am)

Note: If delivering on Friday, no time assignment/reservation is needed. The loading dock will be open from 8:00am-10:00am on Friday before the Fair begins.

In order to accommodate all personal vehicles in the loading dock, please indicate preference of Thursday delivery times: 

11:00am        12:30pm          1:30pm          2:30pm          3:30pm

1st Choice

2nd Choice

Please be aware that you may be assigned your 2nd choice. If you do not indicate a 2nd choice and your 1st choice cannot be accommodated, you will be assigned the available slot closest to your preferred time. If you are driving from out of state, please take into consideration possible delays when estimating arrival time.

Will you require overnight storage for your items on Sunday? 

YesNo

Staff Badges 

Number of Staff Badges Needed

Names for Staff Badges

Please separate names with a comma (Jane Doe, John Doe)

There will be a $25 charge for names submitted after October 1, 2025. 

Booth Details

Standard booths are 9’ x 12’ (except booth numbers: 113, 115, 117, 119, 121, 123, which are 8’ x 13.5’).

            View List of Exhibitors

            View Floor Plan

Standard booths include the following inventory: 

• Pipe and drape perimeter (8’ high in back, 3’ high on sides sides)
• One (1) exhibitor identification sign 
• Two (2) chairs
• One (1) power outlet
• One (1) wastebasket
• Carpeting

Shared booths include: 

• Two (2) exhibitor identification signs
• Four (4) chairs total

Double booths for single-exhibitors include:

• One (1) exhibitor identification sign
• Two (2) chairs

Mini booths include:

• One (1) exhibitor identification sign
• One (1) chair
• Does NOT include pipe and drape, carpet, or wastebasket.
• Includes choice of two items: (2) 6-ft tables skirted on three sides; (2) poster boards; OR (1) 6-ft table + (1) poster board

Mini Booth Included Equipment  

• For Mini Booth exhibitors only, enter a total quantity of two (2) of the included items below. Choose 2 of one item or 1 of each. 
• If you are exhibiting in a Mini Booth and do not need these items, please leave this section blank or enter 0. 
• No substitutions allowed. For alternative table sizes or additional equipment options, please select under "Additional Equipment". 

Table: 2' x 6' (skirted on 3 sides)

Poster Board (44.5" tall x 91" wide) (view poster board image)

Poster Board Orientation

HorizontalVerticle

Additional Equipment

Display Cases

• All Showcases are available in WHITE finish only. 
• All Counter Cases are 18” deep and 38” high. All Wall Cases are 18” deep and 84” high.
• All units come standard with lighting and locking back doors.
• For orders of 3 or more showcases, a $150 fee will be added for additional electricity.
• There are NO refunds for equipment ordered and delivered.

4' Full Vision Case    $515

5' Full Vision Case     $515  

6' Full Vision Case     $515 

4' Half Vision Case     $515 

5' Half Vision Case     $515 

6' Half Vision Case     $515 

4' Quarter Vision Case    $515  

5' Quarter Vision Case    $515

6' Quarter Vision Case    $515 

4' Wall (trophy) Case      $585

5' Wall (trophy) Case    $585  

6' Wall (trophy) Case     $615  

6' See-Through Case    $625  

Display Case Total:

($ USD)

Electrical Total:

($ USD)

Display Case Total with Electrical:

($ USD)

Tables

Table: 2' x 4' (skirted on 3 sides)
$195

Table: 2' x 4' (skirted on 4 sides)
$245

Table: 2' x 6' (skirted on 3 sides)
$225

Table: 2' x 6' (skirted on 4 sides)
$275

Table: 2' x 8' (skirted on 3 sides)
$265

Table: 2' x 8' (skirted on 4 sides)
$315

Table Total:

($ USD)

Other

Bookshelf (28" w, 39" h, 12" d)
$100

Additional Chairs (all dealers automatically get 2, except Mini Booths, which get 1)    
$85

Poster Board (44.5" tall x 91" wide) (View poster board image)   
$275

Poster Board Orientation

Horizontal Vertical

Other Total:

($ USD)

Booth Diagram

Please download and indicate placement of all equipment on the booth diagram.

Upload below or email to:  
jroper@capricorneventsllc.com by Monday, September 15, 2025:

• DOWNLOAD BOOTH DIAGRAM FORM

Booth Diagram Upload

Terms & Conditions

All equipment orders are subject to 6.25% Sales Tax.

A 10% late fee will apply to orders placed after September 15, 2025. 

Payment

Upon submission of this form and during business hours, exhibitors will receive an invoice via email from Melio within two business days. We accept payments by ACH credit, credit card (service fee applied), wire transfers (exhibitor must pay all wire fees) in US Dollars made payable to ABAA. All check payments should be made payable and mailed to Capricorn Event Management, P.O. BOX 255089, Boston, MA 02125.

TOTAL COST OF ADDITIONAL EQUIPMENT

Additional Equipment Subtotal (taxable)

($ USD)

Electrical Subtotal (non-taxable)

($ USD)

6.25% Sales Tax

($ USD)

Total Amount Due

($ USD)

Special Needs or Requests

Order Date