2025 P500 Grant Round Application

Save my progress and resume later | Resume a previously saved form

Resume Later

In order to be able to resume this form later, please enter your email and choose a password.

Your Email:

A Password:

Confirm Password:

Password must contain the following:

12 Characters
1 Uppercase letter
1 Lowercase letter
1 Number
1 Special character

Use this application form to apply for the 2025 P500 grant. This year’s P500 grant is valued at $88,000.

In order for your application to be eligible you must apply for the full grant amount and ensure that your budget reflects activity expenses of a minimum of $88,000.

Details of Applicant Organisation

Organisation name

Street

Suburb

State

Postcode

Website

Facebook page

ABN

Please confirm that your organisation has DGR1 status.

Grant Contact

Please enter the contact details for the main contact for this grant application.

First name

Last name

Phone

Position held

CEO Contact

Please enter the contact details for the CEO of your organisation.

First name

Last name

Phone

Board/Committee Chair

Please enter the contact details for the Board/Committee Chair of your organisation.

First name

Last name

Phone

Details of Auspice Organisation

If your organisation does not have DGR1 status you are required to have an auspice arrangement in place with an organisation that has DGR1 status.

Please enter the details of this organisation below.

Organisation name

ABN

Street

Suburb

State

Postcode

Auspice Organisation contact details

First name

Last name

Position held

Please confirm that the auspice organisation has DGR status.

Please upload auspice confirmation form here.

About Your Organisation

Provide a brief description of your organisation, it’s mission and services and activities (maximum 200 words).

The Activity

About Your Activity

Title of the activity

Is this a multi-year grant application?

Which Geelong Community Foundation Grant Stream does your activity best fit within?

Select the most appropriate.

Where will the activity take place? Please hold down the CTRL/Command key to select multiple options.

Select as many as apply.

Provide 2-3 short sentences summarising the activity, including specifically what the funds will be used for and the change you expect to see from your activity. This summary will be used by the Geelong Community Foundation for marketing purposes if your application is successful. (Maximum 50 words)

Outline the need in the community that your proposed activity aims to address. (Maximum 400 words)

Provide a description of the proposed activity and outline how the activity will address the identified need. (Maximum 400 words)

Outline any risks that you have identified that may affect the completion of your activity and how you will mitigate them. (Maximum 300 words)

Have you established any collaborations or partnerships with relevant stakeholders to enhance the activity's effectiveness and reach? If so, who are they and what role will they play? (Maximum 300 words)

If you have a supporting document for example program logic and program flyer that demonstrates your activity etc. that you would like to provide please upload here. A maximum of one document can be uploaded.

Please note - your application will be scored on your responses in your application form, so supporting documentation should compliment, but not replace, your response.

Impact and Outcomes

How many people will benefit from your proposed activity?

Enter a numerical value only.

Outline who your primary and secondary beneficiaries are. (Maximum 100 words)

Who will your proposed activity benefit? Select the cohorts that are a specific target of your program/project. If your activity does not target specific cohorts select general population. Hold down the CTRL/Command key to select multiple options.

Outline the impact the proposed activity will have and the outcomes that will be achieved. (Maximum 400 words)

How will you capture and measure the impact of the activity? What data collection methods will be used? (Maximum 300 words)

Project Budget

Please complete the Excel Spreadsheet Budget, Narrative and Activity Work Plan, ensure you complete each of the three tabs in the spreadsheet.

Ensure you list all secured and potential funding, including any organisational contribution. If you are applying for a specific program or project only include the income and expenses relating to that program or project. If you are applying for core operational funding, then include whole of organisation income and expenses. Ensure that income and expenditure balance.

Use the narrative worksheet to clearly identify and explain the specific items for which funding from the Geelong Community Foundation will cover, where necessary.

Organisations registered for GST should provide their budget in GST-exclusive terms. Organisations not registered for GST should provide their budget in GST-inclusive terms.

Please upload the Budget, Narrative and Activity Work Plan spreadsheet here.

Is there any information that you would like to provide to explain your budget? (Maximum 200 words)

Please upload a copy of your most recent annual report here.

Upload your document here

Please upload a copy of your most recent audited financial statements here. A maximum of one document can be uploaded. Please ensure your financial statement includes both a Balance Sheet and Profit and Loss.

Upload your document here

Organisational Governance

Describe your organisation's governance structure and decision-making processes. How are key decisions made, and who is responsible for oversight? (Maximum 300 words)

Previous Grant Funding

Did your organisation receive a grant from the Geelong Community Foundation in 2025/26 Main Grant Round?

If you received a grant from the Geelong Community Foundation in the 2025/26 Main Grant Round has this activity progressed as planned? Does your organisation have any concerns about your ability to deliver the activity as outlined in your grant application? (Maximum 200 words)

Permissions and Declaration

Permissions

The Geelong Community Foundation is committed to protecting your privacy and ensuring that all information provided in relation to this grant application is kept confidential. During the assessment process however, the Foundation may need to collect, use and disclose information about your organisation and your proposed activity to third parties. This information could be passed on to the Board of the Foundation, its officers and agents or external people to assist in assessing the grant application.

Permission to forward this application to other funding organisations for consideration.

Adroit Business Insurance Risk Review

As you may be aware Adroit Insurance & Risk has been an important partner of the Geelong Community Foundation for over 10 years providing office space and operational support ensuring our administration costs can be kept to a minimum, maximising our grant contributions. Adroit has also pioneered their unique Major Capital Grant in partnership with the Foundation over the past 5 years. This grant has been a 'game changer' for a number of our region’s community organisations. The Foundation is grateful for the in-kind support provided by Adroit.

Adroit is offering a complimentary risk review of your insurance.

Please provide Adroit with our contact details to complete a complimentary risk review of our business insurance requirements.

Acknowledgement of Grantmaking Process

Please note submission of a grant application does not guarantee funding. The 2025 P500 Grant Round is an open-competitive process, with all applications reviewed and compared against each other.

The process adopted by the Geelong Community Foundation to review and assess Grant Applications is as follows:

Grant Applications are reviewed and assessed against the Foundation’s grants criteria and scoring matrix by the Program and Impact Manager and CEO.
Applications are reviewed by the P500 Grant Review Panel.
Where additional information is required, organisations may be required to attend a face-to-face interview with members of the P500 Grant Review Panel.
Three organisations are shortlisted to pitch at the P500 Pitch & Vote Night. The P500 Grant Review Panel is responsible for prioritising applicants based on the need in the community and intended impact.
The Foundation’s Board is responsible for reviewing and approving the three shortlisted organisations recommended by the P500 Grant Review Panel.
All applicants will be informed of the outcome of their application in mid-October 2025.
Shortlisted applicants will be provided with Pitch Coaching to prepare a 5-minute pitch.
Shortlisted applicants will record a 1-2 minute condensed version of their pitch with the Foundation photographer on Wednesday 29th or Thursday 30th October.
Shortlisted applicants will present their 5-minute pitch at the P500 Pitch & Vote Night on Thursday 13 November.
P500 Donors vote on their preferred organisation at the P500 Pitch & Vote Night (or online prior to event if they can’t attend). All votes are tallied, and the P500 Grant is awarded to the organisation that receives the highest number of votes.

I acknowledge the Geelong Community Foundation's grantmaking process.

Declaration

I confirm that the CEO or equivalent has certified that the information in this application is true and correct.

I am authorised by my organisation named in this application to make this application on its behalf. I confirm that my organisation agrees to the terms and conditions relating to grants of the Geelong Community Foundation detailed in the Grant Agreement. The application acknowledges that the Foundation is under no obligation to make a grant even though the application meets all guidelines and eligibility requirements.

Enter your name below to agree to these conditions.

Submission Checklist

I have applied under the correct ABNI have attached a signed auspice form (only applicable to organisations requiring an auspice arrangement)I have completed all three tabs of the Excel Spreadsheet - Budget, Narrative and Activity Work Plan worksheet and have attached the SpreadsheetI have attached our most recent annual reportI have attached our most recent audited financial statementsI have only submitted attachments that are in 'pdf', 'excel' and 'word' formats

Save my progress and resume later | Resume a previously saved form

Contact Information