Ralph Lauren 2026 RFP

RFP OVERVIEW

Corporate Profile:

Ralph Lauren Corp (Ralph Lauren) is a designer, marketer, and distributer of luxury lifestyle products. The company mainly create and sell apparel, footwear, accessories, home furnishings, fragrances, and provide hospitality services. Its product portfolio includes men-women and kids’ apparel, leather goods, handbags, footwear, bedding items, furniture, skincare products, and cosmetics, among others. The company offers these products under various brand names including Chaps, Lauren, Pink Pony, Polo, Purple Label, Ralph Lauren, and Ralph. It also provides hospitality services through restaurants including The Polo Bar, RL Restaurant, and Ralph's Coffee. Ralph Lauren utilizes a multi-channel distribution network, including retail stores, concession-based shop-within-shops, and digital commerce platforms. The company operates across Asia, North America, Europe, and other regions. Ralph Lauren is headquartered in New York City, New York, the US.

The following rate types can be submitted:

FIXED (LRA & NON-LRA) & DYNAMIC
SINGLE OCCUPANCY ONLY

Blackout dates:

MAXIMUM BODs: 30 blackout days
MAXIMUM Periods: 10

Seasons:

MAXIMUM: 5

Term of Contract:

January 1, 2026 – December 31, 2026

Room Types:

Up to 2 room types can be offered
Ralph Lauren encourages hotels to offer 100% of rooms at the same price point

Cancel Policy:

Same day is highly preferred
Cancellation polices are expected to be 24 hours or less

Amenities:

The fastest available tier Wifi must be included
Complimentary Breakfast
Complimentary Parking, Airport/Office Shuttle, Fitness Center
Offering additional amenities such as Laundry/Dry Cleaning, Food & Beverage credits and discounts are reviewed

Policies:

No early check-in, Late-check-out, or Departure fees should apply
No minimum stay or length of stay requirement should be imposed on transient/corporate rates
Length of stay restrictions, with the exception of extended stay rates, are prohibited

Annual Room Night Forecast for 2026:

France – Paris - 1414

Included modules

Accepted rate plans

Include rates

Maximum room types

Room occupancy rates to include

Maximum number of seasons

Maximum number of blackout periods

BODs FDs

Maximum nr of BODs

Number of userdefined questions

Number of userdefined meeting questions

Hotel number of meeting rooms

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Contact SF ID hidden

Opportunity ID hidden

Opportunity junction ID

Client specific

Hotel name

Currency

Number of room nights produced from this client from January 1 to June 30 2025

Room types

Those are the first three room types you have submitted on the rate authorization:

Room Type 1

Room Type 2

Room Type 3

If your first room type has limited inventory, please consider offering Run of House by combining two room types at the same rate.

How many rooms would you like to submit?

Define room type 1

Define

Define room type 2

Define

Define room type 3

Define

Would you like to offer a Dynamic rate (without commission and without consortia discount) instead of a static rate?

What is the percentage off BAR ?

How many consecutive seasons would you like to offer?

Reminder: Contract terms are the following:

Start date

End date

Season 1

Season 1 Start (1)

Season 1 End (1)

	LRA single	LRA double	NLRA single	NLRA double
Room Type 1
Room Type 2
Room Type 3

Season 2

Season 2 Start

Season 2 End

	LRA single	LRA double	NLRA single	NLRA double
Room Type 1
Room Type 2
Room Type 3

Season 3

Season 3 Start

Season 3 End

	LRA single	LRA double	NLRA single	NLRA double
Room Type 1
Room Type 2
Room Type 3

Season 4

Season 4 Start

Season 4 End

	LRA single	LRA double	NLRA single	NLRA double
Room Type 1


Room Type 2
Room Type 3

Season 5

Season 5 Start

Season 5 End

LRA

	LRA single	LRA double	NLRA single	NLRA double
Room Type 1
Room Type 2
Room Type 3

Taxes and service charge

Please enter as follows:

City tax inclusive: Y - City tax amount: 2.25 - City tax % or $: F (F for fixed amount, P for percentage)

City Tax Inclusive

City Tax Amount

City Tax % or $

P = percentage F = fixed value, currency

City Tax Notes

VAT - Room Inclusive

VAT - Room Amount

VAT - Room % or $

P = percentage F = fixed value, currency

VAT - Room Notes

VAT - F&B Inclusive

VAT - F&B Amount

VAT - F&B % or $

P = percentage F = fixed value, currency

VAT - F&B Notes

Other Tax Inclusive

Other Tax Amount

Other Tax % or $

P = percentage F = fixed value, currency

Other Tax Notes

Service Charge Inclusive

Service Charge Amount

Service Charge % or $

P = percentage F = fixed value, currency

Service Charge Notes

Amenities

Are rates commissionable?

What is hotel's cancellation policy for reservation that has been guaranteed for late arrival?

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Early check-out fee included ?

Reminder: Your standard early check-out conditions are the following:

Early check-out fee

Early check-out $ or %?

F = fixed amount, P = percentage, N = Not applicable

If you wish to modify the conditions above for this specific RFP only, please update your data entry.

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Will you include the daily cost to park one car?

Reminder: You have submitted the following information about parking:

Parking situation

Daily parking fee

If you wish to modify the information above for this specific RFP only, please update your data entry.

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Will you include breakfast?

if not applicable, enter N

Reminder: You have submitted the following information about breakfast:

Breakfast type available

B = Buffet, F = Full American, C = Continental, N = None

Average value of breakfast

If you wish to modify the information above for this specific RFP only, please update your data entry.

__________________________________________________________________________________

On your Lanyon profile, you have given the answers below that apply to all RFPs. You may change your data entry for this RFP only.

Will you include use of the fitness center ?

Is wired guest room high speed internet access included ?

Is wireless guest room high speed internet access included?

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Transportation to/from airport included ?

Describe transportation to/from airport

Transportation to/from local offices included ?

Additional services / amenities / facilities on property

Notes regarding the quotes rates

Client-specific questions

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Blackout dates

Blackout dates are dates of city-wide events during which the hotel wishes to close corporate negotiated rates and sell on higher public rates.

Please enter your most important blackout date/fair periods first!

When counting the number of days, please consider that the start and end dates are always included. Example: 12 June - 15 June = 4 days.

Would you like to submit blackout dates?

Are the Blackout/Fair Date rates offered based on (LRA) last room availability?

Total no of Blackout dates

Please calculate the number of days from start date to end date (end date is always included). Example: 15 June - 17 June = 3 days.

Blackout date 1

Blackout Start Date(1)

Blackout End Date(1)

Name of 1st Blackout/Fair Date Period

No of days

Please calculate the number of days from start date to end date (end date is always included). Example: 15 June - 17 June = 3 days.

	Rate per night, single	Rate per night, double
Room Type 1
Room Type 2
Room Type 3

Blackout date 2

Blackout Start Date(2)

Blackout End Date(2)

Name of 2nd Blackout/Fair Date Period

No of days

Please calculate the number of days from start date to end date (end date is always included). Example: 15 June - 17 June = 3 days.

	Rate per night, single	Rate per night, double
Room Type 1
Room Type 2
Room Type 3

Blackout date 3

Blackout Start Date(3)

Blackout End Date(3)

Name of 3rd Blackout/Fair Date Period

No of days

Please calculate the number of days from start date to end date (end date is always included). Example: 15 June - 17 June = 3 days.

	Rate per night, single	Rate per night, double
Room Type 1
Room Type 2
Room Type 3

Blackout date 4

Blackout Start Date(4)

Blackout End Date(4)

Name of 4th Blackout/Fair Date Period

No of days

Please calculate the number of days from start date to end date (end date is always included). Example: 15 June - 17 June = 3 days.

	Rate per night, single	Rate per night, double
Room Type 1
Room Type 2
Room Type 3

Blackout date 5

Blackout Start Date(5)

Blackout End Date(5)

Name of 5th Blackout/Fair Date Period

No of days

Please calculate the number of days from start date to end date (end date is always included). Example: 15 June - 17 June = 3 days.

	Rate per night, single	Rate per night, double
Room Type 1
Room Type 2
Room Type 3

Blackout date 6

Blackout Start Date(6)

Blackout End Date(6)

Name of 6th Blackout/Fair Date Period

No of days

Please calculate the number of days from start date to end date (end date is always included). Example: 15 June - 17 June = 3 days.

	Rate per night, single	Rate per night, double
Room Type 1
Room Type 2
Room Type 3

Blackout date 7

Blackout Start Date(7)

Blackout End Date(7)

Name of 7th Blackout/Fair Date Period

No of days

Please calculate the number of days from start date to end date (end date is always included). Example: 15 June - 17 June = 3 days.

	Rate per night, single	Rate per night, double
Room Type 1
Room Type 2
Room Type 3

Blackout date 8

Blackout Start Date(8)

Blackout End Date(8)

Name of 8th Blackout/Fair Date Period

No of days

Please calculate the number of days from start date to end date (end date is always included). Example: 15 June - 17 June = 3 days.

	Rate per night, single	Rate per night, double
Room Type 1
Room Type 2
Room Type 3

Blackout date 9

Blackout Start Date(9)

Blackout End Date(9)

Name of 9th Blackout/Fair Date Period

No of days

Please calculate the number of days from start date to end date (end date is always included). Example: 15 June - 17 June = 3 days.

	Rate per night, single	Rate per night, double
Room Type 1
Room Type 2
Room Type 3

Blackout date 10

Blackout Start Date(10)

Blackout End Date(10)

Name of 10th Blackout/Fair Date Period

No of days

Please calculate the number of days from start date to end date (end date is always included). Example: 15 June - 17 June = 3 days.

	Rate per night, single	Rate per night, double
Room Type 1
Room Type 2
Room Type 3

Extended stay

Extended stay rates are lower rates that are applied if a guest stays for a certain number of nights. The longer a guest stays, the lower the average daily rate is. You can add up to 3 additional length of stays to the initial one. For example:

Rates that were given on page 2 apply to length of stay 1 night to 10 nights.

For 11 nights to 29 nights, you offer lower rates.

For any stay of 30 nights and more, you offer even lower rates.

Do you wish to offer extended stay rates?

How many additional date ranges do you wish to offer?

Extended stay

Second (2) Length of Stay range: From:

For example from 5 nights to 29 nights is 2nd length of stay. You'd enter 5 in this field then.

Second (2) Length of Stay range: To:

For example from 5 nights to 29 nights is 2nd length of stay. You'd enter 29 in this field then.

Third (3) Length of Stay range: From:

Third (3) Length of Stay range: To:

Fourth (4) Length of Stay range: From:

Fourth (4) Length of Stay range: To:

Season 1

Season 1 Start Date

Season 1 End Date

	LOS 2, single	LOS 2, double	LOS 3, single	LOS 3, double	LOS 4, single	LOS 4, double
Room Type 1
Room Type 2
Room Type 3

Season 2

Season 2 Start Date

Season 2 End Date

	LOS 2, single	LOS 2, double	LOS 3, single	LOS 3, double	LOS 4, single	LOS 4, double
Room Type 1
Room Type 2
Room Type 3

Season 3

Season 3 Start Date

Season 3 End Date

	LOS 2, single	LOS 2, double	LOS 3, single	LOS 3, double	LOS 4, single	LOS 4, double
Room Type 1
Room Type 2
Room Type 3

Season 4

Season 4 Start Date

Season 4 End Date

	LOS 2, single	LOS 2, double	LOS 3, single	LOS 3, double	LOS 4, single	LOS 4, double
Room Type 1
Room Type 2
Room Type 3

Season 5

Season 5 Start Date

Season 5 End Date

	LOS 2, single	LOS 2, double	LOS 3, single	LOS 3, double	LOS 4, single	LOS 4, double
Room Type 1
Room Type 2
Room Type 3

Charge (if any) for each additional person over 2 persons in Room Type 1

Charge (if any) for each additional person over 2 persons in Room Type 2

Charge (if any) for each additional person over 2 persons for Room Type 3

Notes regarding the quoted rate(s)

Additional services / amenities / facilities on property

Groups and meetings

Day delegate rates

Tax on day delegate rate

if not applicable, enter 0

Tax on day delegate rate $ or %?

P = percentage, F = fixed amount, N = not applicable

Tax included in day delegate rate?

Service charge on day delegate rate

if not applicable, enter 0

Service charge $ or %?

P = percentage, F = fixed amount, N = not applicable

Service charge included in rate?

ROH group negotiated rate for 10-50 rooms

ROH group negotiated rate for 51-100 rooms

Price per person for a 10-50 full day delegate rate

Price per person for a 10-50 half day delegate rate

Price per person for a 51-100 full day delegate rate

Price per person for a 51-100 half day delegate rate

LCD cost per day included in day delegate rate?

Standard screen cost per day included in day delegate rate?

Cost for high speed internet access in the general session meeting room included in day delegate rate?

Client-specific meeting questions

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Thank you

Thank you for completing this RFP. We will process your data as entered. In case of questions, we will contact you. Please confirm your contact details below.

First name

Last name

Email address