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Group Trip Registration
Trainee Profile Form
SALTS Logo



REQUIRED FIELDS are marked with an asterisk * and must be filled to submit this form.


Trip Details

If your group is booked for multiple trips and you don't know which one you're on, choose your school or group's first trip and answer "Not sure" to the question below.

Group Trip Name - Program Season

When adding a group trip to the drop down list you must also enter the variable (GroupTrip) value of GTS or GTF in the Calculations section of the Options menu.

The default program season for any trips without a variable value will be mapped to Salesforce as "Group Trip Program - 2026". 

The program season for each trip is calculated based on the variable value of GTS or GTF.

The age of majority is lower in some provinces and other places, but it is 19 years in British Columbia.

All participants aboard a SALTS sail training vessel (students, teachers, chaperones, leaders) are "Trainees" everyone is learning and working together to sail the ship! 


Enter the name and relationship, e.g., "My twin sister Sally Smith" or "Dad, Joe Smith is a chaperone "
Who is filling in this form? *


For example: Aunt, Grandparent, Brother, an organizer of the trip, etc.
Trainee Details 


E.g., legal first name is "Kristina" but always goes by "Tina". This is the name we will use in our communications and on board.


Birthdate
(Participating youth must be a minimum of 13 years old at the time of trip)




Please contact us if you would like more information.
If you haven't already discussed your bunk preference with your teacher or trip organizer, please do so as early as possible.
Microsoft Email Domains
There is a known issue that may prevent the delivery of some emails and auto-responses to the Microsoft email domains hotmail.com, outlook.com and live.com. We recommend using an alternative to these if possible.
Trainee Contact Information



Trainee's Current Address









E.g. you will move home when your school term or current job ends, or you split your time between two parents' homes
Trainee's Other Address








Microsoft Email Domains
There is a known issue that may prevent the delivery of some emails and auto-responses to the Microsoft email domains hotmail.com, outlook.com and live.com. We recommend using an alternative to these if possible.
Primary Parent/Guardian Contact Information - Required





SALTS will send an email for a parent or guardian to complete the Parent/Guardian e-Waiver Form and may also use this email to contact the parent/guardian directly if necessary.

Optional


Optional

Contact details of an additional parent/guardian can be included as a primary or secondary emergency contact on the final page.


If you have any questions about the data we collect, please see SALTS Privacy Policy.

Page 2 - Dietary Requests and Medical Dietary Details



Please review the Physical and Mental Fitness Requirements Policy.

It is important that the SALTS crew are aware of any and all conditions that could impact participation, may require medication, medical attention, or that first responders should be aware of in the event of an emergency.

The details provided serve as a reference for the Trainee, the Teacher/Leader-in-Charge, the Primary First Aid Officer and, in the event of an emergency or unexpected symptoms, first responding medical personnel.


Dietary Considerations

Personal & Religious Dietary Restrictions
  • Vegetarian and variations of vegetarian (pescatarian, flexitarian)
  • No pork
Please note that more restrictive diets such as vegan or ketogenic may not be possible. Please contact our office if this is a concern.



Medical Dietary Conditions
  • Food allergies
  • Celiac disease or non-celiac gluten intolerance
  • Lactose intolerance or sensitivity
  • Other gastrointestinal conditions - crohn's, irritable bowel, colitis, gastric reflux, hiatus hernia, etc.
  • Dietary considerations related to diabetes or heart disease
  • Any medical condition with a dietary consideration

Do you have a medically necessary dietary restriction? * 

If you have not already reviewed the information about Special Dietary Needs, please do so now.

While most dietary requests can be accommodated with advanced planning, in the very confined environment of the ship, cross-contamination is always a possibility, and SALTS may not be able to accommodate very critical dietary needs.  

If this is a concern, or if you have not already notified our office about a significant dietary condition, contact us right away at registration@salts.ca or call 250-383-6811, ext 103 during office hours.


Enter ONE dietary request at a time. You can "Enter Another DIETARY REQUEST" at the bottom.

Such as no pork, vegetarian, variations of vegetarian (pescatarian), etc.  
Do not enter food allergies or lactose intolerance here - those belong in the medical dietary section, next

What foods are included or not included? For example, "I don't eat red meat or pork" or "I do eat fish & seafood (pescatarian)" or "no meat or eggs, but dairy and cheese are okay"



Medical Dietary Conditions

Enter one medical dietary condition at a time. If you have more than one select "Add Another Medical DIETARY Entry" at the bottom, when you finish this entry.

To remove all medical dietary entries, go back to the Medical Dietary Conditions question and select "No".

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Nuts and Related Allergens

Indicate ALL allergens or sensitivities *




Seafood

Indicate ALL that you are allergic or sensitive to *





Dairy Allergy


If there is more than one "other" food allergy, only enter them together IF THEY ARE THE SAME SEVERITY, TRIGGER, AVOIDANCE, AND TREATMENT, otherwise click "Add Another Medical DIETARY Entry" at the end of this section.



Name of the condition, NOT the description.

i.e., wheat, oats, banana, cow milk, goat milk, pork, pineapple, etc.









check ALL that apply.


Allergen selection/entry required above - "List each restricted food item..."

Entry required above - "List each restricted food item..."

If the condition does not involve a dietary restriction, enter it as a Medical Condition on the next page.


If there is a significant difference in the sensitivity, severity, symptoms, triggers or treatment for the restricted foods, make separate entries for each by selecting "Add Another Medical DIETARY Entry" at the end of this section. 



Check ALL that apply.

Staple ingredients are supplied to SALTS by a commercial wholesaler and are often labeled as "may contain". Substitutions are common and suppliers or production facilities can change without notice. With the very limited storage space on board, ingredients that "may contain" cannot always be avoided.





Please note that we are not able to offer specific products or brands of dairy substitutes. If you have a strong preference, you must contact us. You may be asked to bring your own supply.


Coping strategies, avoidance, medication, etc. (details about medication will be entered later)









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Including over-the-counter, prescriptions, supplements, etc.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
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Enter ONE at a time. You can add another at the end of each entry.

The medication name and strength, as indicated on the prescription label or manufacturer's packaging.





The number of units or total amount of active ingredient prescribed or instructed to be taken at one time and at what frequency.
The dose and schedule as indicated on the prescription label or the manufacturer's packaging. Examples: "Concerta - one 36mg pill before breakfast"; "Ventolin -2 puffs every morning and every 4 hours as needed"

  •  Indication(s) of when the medication is needed.
  •  Expected frequency the medication may be taken as needed.
  •  The maximum frequency and maximum dose per day.
  •  Any other instructions about this medication's use as needed. 
Example: If the trainee has allergic symptoms they will take 1 Claritin right away and 1 every morning if symptoms continue.

Any other details about this medication
  • To be taken on an empty stomach, or with food?
  • Is there a limit to the time of day it should be taken?
  • Special handling or storage
  • Any other instructions about this medication's use or administration.









If support for managing this medication is needed or would be helpful, please indicate so in the "Medication Handling for Minors" section on page 4.

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It may take a few seconds to load a new entry.


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Important Information about Gluten Free Dietary Needs

We understand that any amount of gluten can be harmful for a person with celiac disease or severe gluten sensitivity; however, there is a wide range in the severity of symptoms and the amount of risk people are willing to tolerate, so we don't assume everyone has the same approach.

In order to make an informed decision about participating, it is important to be aware that exposure to airborne gluten particles and the possibility of cross contamination is a significant risk on a SALTS trip.

 

While our cooks are knowledgeable and conscientious about gluten free food preparation, the ship's galley is a very small space that is accessible to participants and volunteers who often help with basic tasks. Unlike commercial kitchens in a typical camp setting, it is not possible to maintain dedicated gluten free dishes, pots, pans or cutting boards. 


Bulk flour and sugar are stored in built-in cabinet bins which, when opened and closed, produce airborne flour particles that circulate and settle throughout the galley and hold. Efforts are made to prevent cross contamination by stowing gluten-free items in a separate storage locker, keeping GF flour and sugar in zip sealed bags, and preparing and serving GF foods before regular items.

There may be times when it is not possible to avoid ingredients from commercial suppliers that are labeled "may contain gluten" even though it is unlikely (such as beans and dried fruit), and there have been times when a certified gluten free item was ordered but substituted with one that is not certified. If it is essential that you to avoid these items, please let us know. 




Bringing GF foods


Basic gluten free options such as pasta, oats and wraps will be provided, however, if you are particular about brands and would prefer to bring some of your favourite items, please let us know as soon as possible, before the cook over-orders food for the trip!

      

Page 3 - Medical Details

Most Recent Tetanus Vaccination Year
Tetanus inoculation is routinely given in grade 9 and is recommended every 10 years thereafter.

Tetanus vaccination is strongly recommended but not required.
Return to the previous page if you need to enter a food allergy or a medical condition with a dietary restriction.

Medical Considerations
Such as:
  • Allergy (not food)
  • Medical condition
  • Congenital Anomaly
  • Learning Challenge
  • Mental Health Challenge
  • Physical Impairment
  • Recent Injury
  • Irritable bowel, colitis, etc.
  • Any other condition
These include but are not limited to: asthma, anxiety, arthritis, ADD, ASD, diabetes, epilepsy, dyslexia, depression, hearing impairment, migraine, heart disease or dysfunction, incomplete recovery from injury, illness or surgery, etc.


Enter ONE condition at a time.
Click "Add Another MEDICAL CONDITION" at the bottom for additional conditions/concerns.

It may take a few seconds to load a new entry.
Medical Condition



Just the substance you are allergic to, not a description.




Include how long the condition has been present or when it was diagnosed.



Medication (details to be entered below), coping strategies, etc.


Including use of emergency/rescue medication such as EpiPen.



~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Enter ONE at a time. You can "Add another MEDICATION for this medical condition" below.

As indicated on the prescription label or manufacturer's packaging.




Many very beneficial medications for the treatment of common medical conditions are classified as controlled substances, including some medications for ADHD, anxiety, depression, insomnia, or severe pain.



The number of units or total amount of active ingredient prescribed or instructed to be taken at one time and at what frequency.
The dose and schedule as indicated on the prescription label or the manufacturer's packaging. Examples: "Concerta - one 36mg pill before breakfast"; "Ventolin -2 puffs every morning and every 4 hours as needed"
  •  Indication(s) of when this medication is needed.
  •  Expected frequency the medication may be taken as needed.
  •  The maximum frequency and/or the maximum dose per day, as needed.
  •  Any other instructions about this medication's use as needed. 
Example: If the trainee has allergic symptoms they will take 1 Claritin right away and 1 every morning if symptoms continue.

Any other details about the medication
  • To be taken on an empty stomach, or with food?
  • Is there a limit to the time of day it should be taken?
  • Special handling or storage
  • Any other instructions about this medication's use or administration.









If support for managing this medication is needed or would be helpful, please indicate so in the "Medication Handling for Minors" section on page 4.

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Page 4 - Medication Management


Medications On Board

A record of all medications on the ship -- prescription and over-the-counter -- will be kept by the primary first aid officer.

Details provided will serve as a reference for the trainee, the Teacher/Leader-in-Charge, the Primary First Aid Officer and, in the event of an emergency, first responding medical personnel.

Because the area where trainees keep their personal items is not secure, controlled substances will be stored in a location accessible only to the Teacher/Leader-in-Charge or the Primary First Aid Officer. This includes most medications for ADHD, some anxiety meds, and any narcotics.
  • All medications must be in or with the pharmacy labelled container or manufacturer packaging.

  • The trainee must bring Double the expected amount of prescription medication or any essential over-the-counter (OTC) medication needed for the duration of the voyage and post trip travel.

  • Medications must be in two separate zip storage bags, clearly labelled with the trainee’s name. Duplicate medications and all controlled substances will be secured by the Teacher/Leader-in-Charge or Primary First Aid Officer.

  • Any medications which must be administered within a short time of symptoms (such as EpiPen, asthma inhalers, migraine meds) must be kept close at hand or on the trainee's person at all times. 

  • Sharing, abuse or theft of any medication (prescription or over-the-counter) is a serious offence which will result in expulsion from the trip (as per the Conduct Policy).
Please be assured that medical information collected is confidential.
Over-the Counter and Other Medication

Please note: lactose intolerance and migraine headaches are medical conditions that need to be entered in the medical dietary or medical conditions section.

Only the NAME, NOT description.  Separate each item with a semi-colon (;)

Medication Handling for Minors

While SALTS crew are trained in marine and wilderness first aid, it is important to understand that unlike most land-based camps which have a registered nurse on site, there are no licensed medical personnel on board. The crew member, designated as the Primary First Aid Officer can not administer medication, but may support the group's Teacher/Leader-in-Charge with medication management and safe stowage, if requested.

Organizations, schools and school districts each have their own policies regarding medication administration and management during overnight trips. These policies can vary widely. Some require all medications to be held and managed by the organization's  designated staff person and others permit participants to handle and manager their own medications. 




Indicate which medications support is needed for and what type of support is appropriate.


Page 5 - Medical Insurance, Emergency Contacts, E-Waiver Info

Medical Insurance

Every participant must have either Canadian provincial medical insurance or private international coverage that is valid in British Columbia for the duration of the trip.




Provide the details of your medical or medical & travel insurance policy including:  name of the insurer, name of the policy holder, country and policy identifiers  (policy number, group number, plan number, member number). * 

Please indicate what your plan is to obtain medical insurance for your trip and when you will provide the details to SALTS. 

Emergency Contacts

NOT anyone who will be sailing at the same time as you or will not be available during the trip.








The physical street address (NOT a P.O. Box) incl. street, city, prov/state, country.







The physical street address (NOT a P.O. Box) incl. street, city, prov/state, country.
Other Information

Previous sailing experience is not necessary!


If you have sailed with us before, remember to bring your SALTS Trainee Log book so you can receive credit for previous level(s) completed!

e.g. food safe, life guarding, first aid, etc.

   

If you have any questions about the data we collect, please see SALTS Privacy Policy.



When this form is submitted, an email with a link to the Trainee Agreement/Waiver for adult participants will be sent to the email address provided. If you don't receive that link shortly, please check your junk-spam folders etc.

If you still don't have it within a few hours, contact us at registration@salts.ca. 

Your registration will not be complete until all forms are received by SALTS.

All trainees under 19 years of age must complete the Trainee Participation Agreement and Acknowledgement of Risks.
AND

The trainee's parent or legal guardian must complete the Parent/Guardian Acknowledgement of Risk and Waiver form. 

The trainee and the parent/guardian will each receive an email with a link when this form is submitted.

If either email is not received soon, please check all junk-spam folders, and if you still don't have them within a few hours, contact registration@salts.ca. 
 
The registration will not be complete until BOTH the Trainee and Parent forms are received by SALTS.
Microsoft Email Domains
As indicated earlier, there is a known issue that may prevent the delivery of some emails and auto-responses to the Microsoft email domains hotmail.com, outlook.com and live.com. We recommend using an alternative to these if possible.



If you have any problems submitting this form, email registration@salts.ca and we'll be in touch to help as soon as we can. Screenshots of any error messages would be helpful!
or leave a message at 250-383-6811 ext. 102 


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