Responsive Grants Programme - £5,000 up to £25,000

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Responsive Grants Programme - £5,000 up to £25,000

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Our responsive grant programme aims to address more immediate charitable needs at a lower level of funding

For larger projects we welcome applications between £5,000 and £25,000 that fit into one or more of the following themes:

Patient Experience – projects that improve the care and experience of patients.

Staff Wellbeing – initiatives that support the health and wellbeing of NHS staff.

Service Improvement – projects that make services more effective, efficient, or accessible.

Hospital Environment – improvements that create a more welcoming or functional hospital space.

Medical Equipment – non-essential items that help support patient care and improve outcomes.

Please make sure your application clearly shows how your project will make a difference in one or more of these areas.

If you need any help completing the form, please read our guidance or get in touch with us at nuhnt.charitygrants@nhs.net

Applicant Details

Title

First Name

Last Name

Job Title

Ward or Department

Which Clinical Care Group do you belong to?

Directorate

Email

Telephone

Are there any co-applicants?

YesNo

Co Applicant Details

Title

First Name

Last Name

Job Title

Ward or Department

Email

Telephone

Fund Details: Please tell us which fund you are requesting funding from?

Fund Name

Please only complete this section if you know the fund you are applying to. If you are unsure, please leave this section blank

Proposed start date for the project.

Drop down calendar

Please ensure you leave sufficient time for the application to be reviewed - we suggest at least 8 weeks from submission for applications over £5,000

Retrospective applications will not be accepted.

Is this a Shared Governance project?

Please tell us which Shared Governance Council this relates to.

Please select the primary beneficiary of your project

Share your idea

Please give your idea a name (this will be your project title)

Tell us about your idea, how it came about and what you intend to buy or do.

How would your idea make a difference to patients their family/visitors or staff?

Why should this project be funded through charitable donations, rather than core NHS funding?Please include: What the Trust already provides. What the charity is adding. Why it is not core.

If the project is approved and you intend for it to continue beyond the duration of this grant, please outline your plan for securing funding once the funding for the Charity ends.

Funding Request

(All items excluding salaries – for salaries, please see the section below.)

Please do not leave this section blank. We are unable to process applications without the funding information recorded below.

If VAT needs to be removed, please contact nuhnt.charitygrants@nhs.net with the relevant details.

For multiple similar items of the same general type, you may group them under a main description (e.g. Craft Items, Furniture, etc.) and upload a more detailed list as an attachment below.

If you require advice on completing this section, please contact nuhnt.charitygrants@nhs.net

1st Year and one-off payment (£) (excl. VAT)	2nd Year (£) (excl. VAT)	Total VAT (£) (Added Automatically)
£	£	£
£	£	£
£	£	£
£	£	£
£	£	£

Total Expenditure Including VAT (Auto Populated from lines above)

Do you want to upload a detailed breakdown list of items from above?

YesNo

Please upload your items list here

Please upload QUOTES on the next page.

Expenditure Details for Staff Salaries

Salary costs must include on-costs (employer's pension and NI) and should be checked with NUH Trust or University finance departments.

Salary 1st Year	Salary 2nd Year	Total £
£	£	£
£	£	£
£	£	£

Proposed Staff Salary Total

Total Amount Requested

Total Amount requested from NUH Charity

The maximum amount you can request using this form is £25,000

Additional Information: Quotes from suppliers

Please note that Nottingham Hospitals Charity is unable to obtain or provide quotes on your behalf. Applicants are responsible for sourcing and submitting all required quotes.

For Medical Equipment, Electrical Items, Furniture etc Do you have a quote for the items being requested?

Please attach your quote or a copy of the email from Procurement

For building works, refurbishments and changes to fixtures and fittings::

Do you have a quote for the work being requested?

Please attach your Minor New Works order or email from Estates with the Quote

For new IT Equipment and new IT Systems including Additional Service Requests (ASR)

Do you have a quote for the equipment or service being requested?

Please attach your IT Quote or email from Digital Services

The review of your application may be delayed if you do not provide the required information

Nottingham Hospitals Charity - Terms and Conditions of Charitable Grants

1. Grant Amount

Grants are awarded at the amount stated in the offer letter.

2. Use of Funds

By accepting the offer grantees confirm that they are responsible for ensuring the following:

o   Grants are to be used only for the project described in the application and for the agreed costs.
o   Any unused funds are not to be used for any other purpose.
o   Any unused funds must be returned to the Charity.
o   No additional funds will be provided if the project exceeds the approved amount.

3. Accessing the Grant

Grants must be accessed within six months of the offer letter. If this does not happen, the Trustees reserve the right to withdraw the funding.

If delays occur, the applicant must provide:

o   An explanation of the delay
o   Updated delivery timescales
o   A request for an extension, if required

If applicable, the Charity will request progress reports. Failure to provide them can result in the grant being withdrawn.

4. Salary Costs

Grants may be used fully or partly for salary costs associated with the project. Staff funded by the grant remain employees of the recipient organisation.

The grant covers:

o Basic salary
o National insurance

Pension contributions are included only if requested in the application. All other staff related costs (e.g., sick pay, maternity pay, cover, redundancy) must be paid by the employer.

Any changes to salary arrangements must be reported to the Charity as soon as they are known.

5. Equipment Costs

The recipient organisation is responsible for all ongoing and operating costs of equipment after the grant ends.

Equipment purchased with Charity funds is owned, operated, and maintained by the recipient organisation at its own expense.

Disposal or transfer of equipment purchased with Charity funds requires approval from the Charity.

6. Reporting Requirements

If applicable, grantees must submit a completion or impact report.

Independent verification for audit purposes may be required for grants above £100,000.

Failure to provide timely and comprehensive reports when requested may affect future applications or final payments.

Any change in lead contact must be reported to NUHC immediately, along with the new contact’s details.

7. Acknowledging the Charity

It is the responsibility of the grantee to ensure that the Charity is recognised for its funding contribution to the project in all publicity, including digital media.

The Charity’s Fundraising or Communications teams may contact the grantee to arrange recognition, such as:

o   Plaques
o   Marketing materials
o   Mentions in publications or posters
o   Branding guidelines will be provided.

If the Charity fund a post, where appropriate the Charity logo must be added to the uniform.

Large capital projects

o may be subject to additional terms and conditions
o must display a Charity banner for the duration of the project.

8. Termination of Grant

The Charity reserves the right to terminate a grant for breach of terms, misuse of funds, or non-compliance.

Written notice will be provided, and costs incurred up to the termination date will be reimbursed.

9. Changes to Terms

The Charity reserves the right to amend these terms and conditions. Any changes will be explained in writing.

10. Reclaiming Funds

The Charity reserves the right to withdraw or reclaim the grant if the project is completed but not invoiced or charged within two years of completion (or an alternative timeframe agreed in writing).

11. Compliance

Compliance with UK charity law, NHS governance, anti-fraud, anti-bribery, safeguarding, and GDPR regulations is mandatory.

Conflicts of interest must be declared in writing.

Applicant’s Declaration. By submitting this application, I confirm that:

I have read and accept the NUH Charity terms and conditions of grant listed above.

I will not claim for any items that are not set out in the application form and understand it is my responsibility to discuss any changes to the grant awarded with the Charity in advance.

I acknowledge that if my application is successful, there is a requirement to ensure that the Charity’s support is recognised in all internal and external publicity.

Please keep a copy of this application for your records.

You can print this off after you have reviewed it and before confirming

The maximum amount you can request is £25,000. Please reduce the amount to submit your application.

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