California International Antiquarian Book Fair
Pier 27, Embarcadero
February 27-March 1, 2026  

Equipment, Badges & Delivery Form 
 

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All forms must be received by January 23, 2026. Orders received or changed after the January 23, 2026 deadline will incur a 15% late fee.
CA Seller Permit: Representatives from the California Department of Tax and Fee Administration (CDTFA) may be on site at the Fair inspecting valid Seller’s Permits. If you are in violation of the California Sales Tax Laws, the authorities will not allow you to sell any merchandise at the Fair. 1. Visit https://onlineservices.cdtfa.ca.gov/_/#3 2. Scroll to the "Registration” section at the bottom of the page 3. Click “Register for a Permit, License, or Account" (temporary seller’s permit) • Click “Register a New Business Activity” (blue link on left-hand side) • Follow the instructions to complete the registration process.
Delivery Method
Please indicate method of delivering items: 
Books may be shipped directly to the Fair drayage company, CURTIN. DO NOT ship to Pier 27 or Fair Management. The delivery window for receiving at the CURTIN warehouse begins January 20, 2026, and ends February 19, 2026.  
 
All material containers must be sealed shut and can arrive on shrink wrapped pallets. Each box, case, etc. must be labeled as follows:     

        TO: Name of Company/Booth number
        FOR: 56th CA Intl. Book Fair
        C/O: Palmisano Delivery Service/Curtin Convention  
        365 East Grand Avenue, Unit C        
        South San Francisco, CA 94080
        Number of boxes (box #_____ of______ )
If shipping internationally or from select U.S. locations, we recommend Caladex LLC, who offers all-inclusive prices for collection, transportation, customs clearance (where applicable), and delivery direct to the show floor. Contact information:


Within the U.S. Tel: +1.800.643.4315 | Fax: +1.718.233.4159

From the U.K. Tel: 020.7993.8511 | Fax: 020.7681.3435

Outside the U.S. Tel: +1.716.886.2012 | Fax: +1.718.233.4159

Email: info@caladex.com 

Caladex will provide all necessary information regarding the documentation required for U.S. Customs clearance. Participating European and U.K. dealers will receive a direct communication from Caladex outlining the latest shipping information from their cities. Caladex offers door-to-booth service for booksellers located on the East Coast and other select U.S. locations. Email info@caladex.com for collection schedule details.

**If you wish to make your own international shipping arrangements, DO NOT consign shipments to the Book Fair, Caladex LLC, Curtin Convention & Exposition Services Inc., or the ABAA. We will not accept liability for your U.S. Customs clearance and/or associated duties and fees. If you are in any doubt about shipment arrangements or U.S. Customs clearance requirements, please contact Caladex for assistance.
ID Badges 
Please separate names with a comma (Jane Doe, John Doe)
There will be a $25 charge for names submitted after January 23, 2026. 
BOOTH DETAILS
 

All booths include:

  • 8-ft (2.4m) high back wall drape
  • 3-ft (1m) high side rail drape
  • Booth identification sign
  • Two (2) folding bookcases
  • One (1) power outlet
  • One (1) wastebasket


10x7.5 BOOTHS INCLUDE:

  • One 6-ft (1.8m) table, draped on 3 sides
  • Two (2) chairs


10x10 BOOTHS INCLUDE

  • One 8-ft (2.4m) table, draped on 3 sides
  • Two (2) chairs


10x15 and 10x20 BOOTHS INCLUDE

  • Two 6-ft (1.8m) tables, draped on 3 sides
  • Three (3) chairs


NOTE: Shared booths include the inventory listed above, which is to be shared by both booth partners. Pricing is set based on specific quantities of table sizes included; therefore, requests to change the table size included in your booth will incur an additional fee.


Please use caution when placing items and do not overload shelves with heavy objects. The ABAA is not liable for contents, damages, or breakage after cases have been delivered.
Equipment Order Details

Please be aware there are NO refunds for equipment ordered and delivered to your booth; that is, if you order an item and decide onsite that you do not require it, no refund will be provided.

Display Cases 
For orders that include multiple display cases, an additional charge will be added to provide adequate power wattage in your booth: 2-3 cases = $150; 4 or more cases = $300.
($ USD)
Tables
All tables are 2-ft deep x 3-ft 2-in high.
($ USD)
Bookcases & Other Equipment
Note: these are standing boards and cannot be hung.
($ USD)
Booth Diagram
Download diagram for your booth size below. Indicate placement of all equipment, ensuring that it fits in your booth. No refunds can be issued for equipment ordered, delivered, and returned.

All forms must be received by Friday, January 23, 2026. 
Upload or return booth diagram to cabf@abaa.org by January 23, 2026.
Fair Directory Advertisement

(All advertisements are black and white except for the back and/or inside cover pages)

Prices are for camera-ready artwork only. If you would like the Fair Management graphic designer to create your ad, design fees can be quoted. If artwork requires special handling, electronic manipulation, film work, or reductions, then additional charges may be incurred.

NOTE: All advertisements are subject to approval by the ABAA/Book Fair Committee.

ADVERTISEMENT SPECIFICATIONS
• Please provide artwork via email or hyperlink
• Artwork and layouts are acceptable as hi-res PDF, JPG, EPS or TIF files
• Fonts must be embedded or outlined
• Interior ads are black and white; cover ads are CMYK

SEND ORIGINAL ARTWORK TO: cabf@abaa.org

Artwork must be received by December 5, 2025. 
Payment
Upon submission of this form and during business hours, exhibitors will receive an invoice via email from Melio within two business days. 

We accept ACH payments, wire transfers, Zelle, and Wise in U.S. dollars, payable to the ABAA. Bank transfer instructions will be included on your invoice. Exhibitors are responsible for all wire fees and any bank-deducted charges. Credit card payments incur a processing fee. Please note that Melio does not support international credit cards; contact the ABAA to request an international credit card payment link. All check payments should be made payable to the ABAA and mailed to our office.

FINAL PAYMENT DEADLINE IS JANUARY 23, 2026. 
TOTAL COST OF ADDITIONAL EQUIPMENT
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