Charitable Grants - Staff Development Application

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We are committed to supporting staff development that enhances professional practice and leads to measurable improvements in patient care. While individual learning is valued, funding must primarily benefit the wider team or service - not an individual’s personal Continuing Professional Development (CPD).

Key Requirements:

Staff development requests must be a priority for the department and include plans to share learning with colleagues to improve patient care.

The proposed conference or training must be directly relevant to the applicant’s current role and lead to enhanced team working and better outcomes for patients.

Any benefit to the individual must be incidental, not the main purpose of the funding.

Travel and accommodation will not be funded as standalone requests

Presenting at a conference or having a poster accepted does not guarantee approval

In-person attendance at International Conferences or Training events held outside the UK will not be funded - Requests for virtual attendance will be considered on a case-by-case basis

________________________________________________________________

What We Cannot Fund: Due to the charitable nature of these funds, we are unable to provide grants for:

Statutory or mandatory NHS training, as defined by the Royal College of Nursing (https://www.rcn.org.uk/get-help/rcn-advice/training-statutory-and-mandatory)

Training or development that is essential to the applicant’s role or required for them to perform their job.

ANY course or training that results in a formal qualification or is a nationally recognised award issued by a professional body.

The charity cannot pay for professional membership to UK bodies, as these are regarded as the professional obligation of the individual.

Please be aware: Retrospective claims are not accepted by the Charity. Applications submitted for an event that has already taken place will be deemed ineligible and will not be considered.

Section A. Applicants Details

Applications will only be accepted from the individual applying for funding. Applicants should complete the form themselves

We are unable to process Group applications using this form, so please do not submit this application for more than one person as it will not be accepted

Applicant Details

Title

First Name

Last Name

Email

Job Title

Ward or Department

Which Clinical Care Group do you belong to?

Line Manager or Clinical Lead Details

Title

First Name

Last Name

Email

Job Title

Have you applied for a Charitable funding towards Staff Development previously?

YesNo

When did you apply; what was it for and was it approved?

Section B – Details about the Event

Title of Event

Organising Body

Location

Start Date

Duration / Number of Days Attending

Type of Event

ConferenceTraining

Type of Training

Study DayWorkshopCourse

Rationale and Relevance

What specific service, team, or patient care need have you identified that might be addressed by attending this conference/Training?

Tip: Explain the direct relevance to your service area. Link to real needs. Be specific. Show how this event will help resolve or improve it.

Value and Prioritisation - Patient Care & Practice

How might this contribute to improvements to the service or team beyond your role - what is the

anticipated impact on the service and on patients?

Tip:Think about wider team impact

Sharing and Applying the Learning

How will you share your learning with your team?

Have you identified any opportunities for this knowledge to inform the wider service or organisational practice?

Tip: Outline practical, realistic ways you will spread knowledge. Consider different formats that suit your team’s needs and preferences. Describe where the learning could scale up.

Measuring Impact

To ensure the learning results in tangible improvements, how will you be able to show the impact of attending this conference/training?

How will you know it has made a difference within the service, beyond your individual development?

Tip: Think about measurable indicators, explain how the team or service will benefit in ways that can be observed or measured.

Manager/Team Engagement

Have you discussed this application with your line manager or team?

What will you need from your manager or team to maximise impact, and what support will they provide?

Tip: Confirm any discussion and summarise any manager’s support. Note any expectations agreed, such as sharing learning or leading improvements.

Section C – Expenditure

Please be aware: funding for all charity grants comes from charitable donations. Applicants are expected to seek the best value available at the time.

There is a cap of £1,000 per person. This is an accumulative amount and will cover any subsequent staff development applications within any 12-month period / Financial Year

Please note:

Subsistence costs are not supported

Membership fees are not supported

Conference dinners are not supported

Taxi fares are payable only where other modes of public transport are not feasible and for staff with mobility issues – by prior approval only

Costs to use hotel Wi-Fi will not be eligible

Friends or family sharing the accommodation will not be covered by the Charity - in such cases the amount we will reimburse will be half the amount being claimed

We will not meet the cost of shared accommodation or travel with colleagues who have not applied to the Charity for support with the Event itself - in such cases the amount we will reimburse will be half the amount being claimed

The Charity is no longer providing Grants for stand-alone requests for Travel and/or accommodation

APPENDIX A – Attending External Events

Registration Fees

Total amount requested for registration fees (incl VAT) £

Will you be travelling by train?

YesNo

Rail Travel

All staff must use standard class travel.
Travel costs will only be reimbursed with valid receipts or proof of purchase.

Total amount requested for train tickets £

Will you be travelling by car?

YesNo

Travelling by Car

If you travel by car, mileage will be worked out using the AA Route Planner.
We calculate mileage from NG5 1RE to the venue postcode and back again.
Mileage is paid at 28p per mile, in line with NHSE approved study leave rates (from 1 January 2026 onwards).
Please note that parking costs can’t be claimed.

Total amount requested for mileage £

Will you require accommodation?

YesNo

Accommodation

To help keep costs reasonable, please note the following when booking accommodation:

• Maximum claimable - £120 per room outside the Capital of each UK region or £150 in the UK Capital cities

• can include breakfast only where it is included in the room rate – not if added on

• Wi-Fi costs are not included

Check-in date

Check-out date

Total amount requested for Accommodation £

Total financial support requested

Important: In all cases, approval confirmation shall be by email from Nottingham Hospital Charity. The Charity will not accept responsibility for any commitment made in anticipation of an approval that is not granted.

Section D: Applicant Declaration

Nottingham Hospitals Charity - Terms and Conditions of Staff Development Charitable Grants

Grant Amount

Grants are awarded at the amount stated in the offer letter.

Use of Funds

By accepting the offer grantees confirm that they are responsible for ensuring the following:

o   Grants are to be used only for the project described in the application and for the agreed costs.
o   Any unused funds are not to be used for any other purpose.
o   Any unused funds must be returned to the Charity.
o   No additional funds will be provided if the project exceeds the approved amount.

Accessing the Grant

Grants must be accessed within six months of the offer letter. If this does not happen, the Trustees reserve the right to withdraw the funding.

Reporting Requirements

If requested, grantees must submit a Feedback Form post event

Termination of Grant

The Charity reserves the right to terminate a grant for breach of terms, misuse of funds, or non-compliance.

Written notice will be provided, and costs incurred up to the termination date will be reimbursed.

Changes to Terms

The Charity reserves the right to amend these terms and conditions. Any changes will be explained in writing.

Reclaiming Funds

The Charity reserves the right to withdraw or reclaim the grant if the project is completed but not invoiced or charged within two years of completion (or an alternative timeframe agreed in writing).

Compliance

Compliance with UK charity law, NHS governance, anti-fraud, anti-bribery, safeguarding, and GDPR regulations is mandatory.

Conflicts of interest must be declared in writing.

By submitting this application I confirm that:

The information provided is accurate.

This application focuses on service and patient care improvement and not my own CPD.

I commit to sharing learning and contributing to measurable service improvement.

As part of the Terms & Conditions of this grant I accept that I will have to complete
a Charity Feedback Form and submit this within 2 weeks of the event.

I agree to present the outcomes to the Charity Board of Trustees if requested.

I acknowledge that no commitment to pay for an event should be acted upon until
written approval has been received from the Charity,

I will notify the Charity immediately if the event is cancelled or if I am unable
to accept the offer of the grant.

Please upload the supporting statement sheet from your Line Manger/Clinical Lead/ SGM /Matron/Ward or Service Manager.

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