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        Charitable Grants - Team and Service Development Application

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Focus: Enhancing skills, knowledge, and teamwork to improve services.

 

Nottingham Hospitals Charity wish to support NUH staff to grow professionally through collaborative learning & teamwork that benefits service delivery and transformation.  

 

The aim is to support “whole team” development that enhances practice and patient care; this can include opportunities outside the hospital or bringing in specialist trainers to share and disseminate best practice. 

 

Applications will be considered for patient-facing clinical or clinical support staff, employed by NUH on permanent contracts. Bank Staff are not eligible. 

 

Applications that included Fixed-term & honorary contracts will be reviewed on a case-by-case basis. 


Activities must be outside of the mandatory and non-essential training & development.


In-person attendance at International Conferences or training events held outside the UK will not be funded - Requests for virtual attendance will be considered on a case-by-case basis


We encourage applications centred on:

 

·         Multi-disciplinary training

 

·         Team based learning 

 

·         Simulation and collaborative skill-building

 

·         Multi-disciplinary Team Time Outs

 

Projects seeking support for departmental team events and team training days to support team excellence will need to:


 

  • Be endorsed by the relevant Clinical Care Group
  • Evidence why there is a need if seeking funding for venues or equipment that cannot be provided within the trust
  • Team building events can take many different formats – proposals will be considered on a case-by-case basis. 
  • Any events must demonstrate value for money and pass the ‘public perception’ test – any expenses deemed to be over and above what a good employer would provide will not be funded 
  • We are unable to provide funding for Team away days that have no ‘learning element’ and Recreational activities of Team building events
  • Any events must demonstrate value for money and pass the ‘public perception’ test – any expenses deemed to be over and above what a good employer would provide will not be funded 

If you need any help completing the form, please read our guidance or get in touch with us at nuhnt.charitygrants@nhs.net




 


Section A – Details about the Event







Section B - Person making the request


To be completed by either: Line Manger/Clinical Lead/ SGM /Matron/Ward or Service Manager or similar
Applicant Details










Co-Applicant Details

















APPENDIX A – Attending External Events

Details of expenditure being requested - Per person     


Please be aware: funding for all charity grants comes from charitable donations. Applicants are expected to seek the best value available at the time.

 

Any request for funding will be capped at £1,000 per person. Any shortfall in the amount requested will be the responsibility of the applicants(s) to self-fund.

 

Please note: the following are not supported by the Charity:

 

·         Subsistence costs  

·         Membership fees  

·         Conference dinners that are optional

·         Costs to use hotel Wi-Fi   

·         Professional membership to UK bodies, as these are regarded as the professional obligation of the individual.

 

Taxi fares are payable only where:

·         for staff with mobility issues

·         where other modes of public transport are not feasible

       ·         Where it is more cost effective for a group to travel      


Registration Fees


Please list names of attendees:
Add more lines as needed



Total amount requested for Registration Fees

Rail Travel
  • All staff must use standard class travel
  • Travel costs will only be reimbursed with valid receipts or proof of purchase

Please list names of those travelling by train - you can add more lines as needed




Total amount requested for Train Tickets                     

Travelling by Car

·         If you travel by car, mileage will be worked out using the AA Route Planner

 

·         If staff are travelling together in a car, then only the driver should apply for travel

 

·         We calculate mileage from NG5 1RE to the venue postcode and back again

 

·      Mileage is paid at 28p per mile, in line with NHSE approved study leave rates                    (from 1 January 2026 onwards)



Please list names of those travelling in their own car - you can add more lines as needed



Total amount requested for mileage                          

Flights – to Northern Ireland only
  •  NO internal flights within mainland UK will be approved

Please list names of those requiring plane travel - you can add more lines as needed



Total amount requested for flights                         

Accommodation

·         Maximum claimable - £120 per room outside the Capital of each UK region or £150 in the UK Capital cities 

 

·         Can include breakfast only where it is included in the room rate – not if added on

 

·         Wi-Fi costs will not be funded   

 

·         Where it is possible, staff should share rooms to avoid single occupancy charges


Please list names of those requiring accommodation - you can add more lines as needed

                         




Total amount requested for Accommodation                 

£

Please note:

The Charity does not accept retrospective claims. Applications for funding relating to events or activities that have already taken place will be deemed ineligible and will not be considered.

The Charity cannot accept responsibility for any financial commitments made in anticipation of an approval decision. 

Any expenditure incurred before written approval is granted is undertaken entirely at the applicant’s own risk.

If you need to book something sooner, and can’t wait for funding approval, you might want to explore other funding options.

If you’re ever unsure, feel free to contact us at nuhnt.charitygrants@nhs.net
Appendix B - NUH Hosted Events/ Time Out Days/Team visits to external NHS Hospitals

       Details of expenditure being requested       


The Charity will consider running costs associated with internally or externally Team Events. For example:


·         Venue Hire

 

·         Speaker Expenses

 

·         Equipment hires

 

·         Refreshments 

           

NUHT Event Requirement – Agenda & Purpose Alignment

 

Ø  Events that have no ‘learning element’ will not be considered.   

 

Ø  Recreational activities of Team building events will also not be funded

 

 

For all internal and external events organised or hosted by NUHT, a preliminary Agenda must be submitted in advance.

 

The agenda must clearly demonstrate:

 

  1. The purpose of the event, and 

  1. How the event addresses an identified staff development or service development need, including:

ü  The specific issue, skill gap, or service improvement being targeted

ü  How each agenda item contributes to resolving or developing that element

ü  Expected outcomes for staff, service improvement, or patient benefit 

 

This requirement ensures that all charity‑funded events meet our charitable criteria by directly contributing to organisational priorities, supporting staff capability, and improving service quality.



Please provide an itemised budget for your self-organised event – including any quotes you may have with this application

 

Funding for all charity grants comes from charitable donations. Applicants are expected to seek the best value available at the time

 

Priority will be given to those applications that have CCG Directorate support 




£


Please be aware: The Charity does not provide retrospective funding Applications for events or activities that have already taken place will be deemed ineligible and will not be considered..

        

Nottingham Hospitals Charity - Terms and Conditions of Service Development Charitable Grants

 

Grant Amount

Grants are awarded at the amount stated in the offer letter.

 

Use of Funds

By accepting the offer grantees confirm that they are responsible for ensuring the following:

o   Grants are to be used only for the project described in the application and for the agreed costs.

o   Any unused funds are not to be used for any other purpose.

o   Any unused funds must be returned to the Charity.

o   No additional funds will be provided if the project exceeds the approved amount.

 

Accessing the Grant

Grants must be accessed within six months of the offer letter. If this does not happen, the Trustees reserve the right to withdraw the funding.

 

 

Reporting Requirements

If requested, grantees must submit a Feedback Form post event


 

Termination of Grant

The Charity reserves the right to terminate a grant for breach of terms, misuse of funds, or non-compliance.

 Written notice will be provided, and costs incurred up to the termination date will be reimbursed.

 

Changes to Terms

The Charity reserves the right to amend these terms and conditions. Any changes will be explained in writing.

 

Reclaiming Funds

The Charity reserves the right to withdraw or reclaim the grant if the project is completed but not invoiced or charged within two years of completion (or an alternative timeframe agreed in writing).

 

Compliance

Compliance with UK charity law, NHS governance, anti-fraud, anti-bribery, safeguarding, and GDPR regulations is mandatory.

 

Conflicts of interest must be declared in writing. 



Declaration by Applicant Submitting Application
Important: You’ll receive an email from Nottingham Hospitals Charity—sent to the email address on your application form—when your request has been officially approved. Please wait for this written confirmation before making any commitments, as the Charity can’t take responsibility for anything arranged beforehand. Please don’t act on any telephone messages unless they’re also confirmed in writing.

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