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The Living Wage Foundation offer an accreditation to employers who pay the Living Wage by awarding the Living Wage Employer Mark – a mark of responsible pay.

The real Living Wage is an hourly rate set independently and re-calculated annually based on what people need to meet their basic everyday needs. The UK Living Wage is currently £12.60 per hour with a higher rate of £13.85 for London. The Living Wage applies to all staff aged 18 and over.

UK Living Wage Employer

Accreditation Licence Form

In order to achieve Living Wage accreditation, employers must meet each of the below listed criteria. Please tick in agreement with each term as below:

Schedule 1 - Trademark

Agreement between:

1. Centre for Civil Society Limited registered company in England (Company Number: 07333734) whose registered office is at Jacquard Point 1 and 3, Tapestry Way, London, E1 2FJ (“Licensor”)

Company Name ("Licensee")

Incorporated and registered in

With company/charity number

Whose registered office is at

The Living Wage Employer Mark is awarded by submitting this signed Accreditation Form and Licence Agreement between the employer and the Living Wage Foundation. When you join our network:

1. You will receive a copy of the Living Wage Employer logo, along with brand guidelines.

2. You will be listed on our website and our interactive Employer Map.

3. You will be sent a Living Wage plaque and merchandise to celebrate your accreditation.

4. You will be invited to take part in Living Wage Week and will be kept up to date with our regular newsletter.

1. My organisation is paying the current Living Wage rate to all directly employed staff. Not sure? Click here.

Agree

2. My organisation is paying the current Living Wage rate to all regular third party contracted staff * OR My organisation is committed to a phased implementation approach of paying all regular third party contracted staff* the Living Wage rate as and when contracts are up for renewal. Each contract under phased implementation will be included in the Licence Agreement and referred to as ‘milestones’. *Third party contracted staff refers to any staff: i. providing a service, ii. on premises the employer is currently occupying (rented or owned) or premises necessary to the work being carried out, iii. for two or more hours a week for eight or more consecutive weeks. Not sure? Click here.

Agree

3. The Living Wage rates are reviewed annually and announced in October each year. My organisation is committed to implementing the annual rise as soon as possible and within 6 months of announcement each year.

Agree

4. My organisation is committed to communicate becoming a Living Wage employer to all staff, including announcing the annual rise each year

Agree

This Accreditation Form is a legal document that permits the licencing of the Living Wage Employer Mark. Please do not complete the form until all terms are being met. By signing the form, you certify that you have read the agreement, that you know and understand the meaning and the intent of the agreement that you are entering into this agreement knowingly and voluntarily with the authority to do so.

Please read the terms of the licence agreement carefully and complete the relevant schedules below.

Schedule 2 - Fees

Organisation type	Size of organisation *	Annual charge *
Private sector	501+	£3,530
	251 - 500	£565
	51 - 250	£282
	11 - 50	£141
	0 - 10	£71

Charities and Public Sector	251+	£565
	51 - 250	£282
	11 - 50	£141
	0 - 10	£71

* Number of Employees based in the United Kingdom. All fees are exclusive of VAT.
We will provide an invoice for the relevant charge +VAT upon receipt of your licence.

Type of Organisation

Private Sector

Third Sector

Public Sector

Total Number of Employees (inc. third party contracted staff)

Industry (Private Sector):

Industry (Public Sector):

Industry (Third Sector):

Schedule 3 - Phased Implementation: Enter your milestones here

Living Wage Employers must pay regular third party contracted staff - such as cleaners and catering staff - the Living Wage. If it is not possible to move these staff members to the Living Wage straight away, this can be implemented in a phased approach by moving the contracts to Living Wage when possible (i.e. when the contract is renewed) and within a maximum of 3 years. Each contract must be entered as a ‘milestone’ below.

Do you have milestones to enter?

Yes

Please enter details of third party contracts here. If you have more than 10 third party contracts please enter them in a spreadsheet with the below headings and upload in the space provided.

	Edit section title	Supplier Name	Service Provided	No. of Staff < LW Rate	Target Date	Final Delivery Date
Milestones	Edit section title

Milestones Spreadsheet

Schedule 4 - Impact Monitoring

It is important for us to be able to measure the impact of the Living Wage.

Each November we work with academic partners to release figures that highlight how many employees have benefited from the Living Wage and how much money has been put into the pockets of low paid workers. This section of the licence helps us gather this data. The purpose is to record how many workers are benefiting from the Living Wage and how many employees are covered by the scheme.

Those who have had their pay increased to bring it up to the Living Wage rate should be included. Others may receive a pay increase to preserve differentials but should not be included. The information you provide here will be kept anonymous.

Impact on directly employed staff

What date did you implement the Living Wage for all directly employed staff?

How many full time directly employed staff members have had their wages increased as a result of the decision to implement the:

UK Living Wage

London Living Wage

Please enter 0 if you have no employees in London

	UK Living Wage	London Living Wage
How many part time directly employed staff members have had their wages increased as a result of the decision to implement the:		Please enter 0 if you have no employees in London

Before implementing the Living Wage what was the lowest hourly rate of pay for these staff members?

Part Time (£)

Please enter a numerical value only

Full Time (£)

Please enter a numerical value only

Impact on third party contracted and subcontracted staff

How many full time contracted or subcontracted staff members have had or will have their wages increased as a result of the decision to implement the:

UK Living Wage

London Living Wage

Please enter 0 if you have no employees in London

How many part time contracted or subcontracted staff members have had or will have their wages increased as a result of the decision to implement the:

UK Living Wage

London Living Wage

Please enter 0 if you have no employees in London

Before implementing the Living Wage what was the lowest hourly rate of pay for these staff members?

Part Time (£)

Please enter a numerical value only

Full Time (£)

Please enter a numerical value only

Schedule 5 - Organisation Details

Please provide details of your organisation. Your name, summary and logo will be displayed on our website, all other information will be kept confidential.

How should your organisation's name appear on any external lists?

Max. 50 characters

Please provide a brief summary of your organisation

Max. 160 Characters

Please enter your organisation's website address

Twitter Handle

for example @LivingWageUK

Do you have more than one office in the UK?

Yes

Where did you hear about us?

Internally through:

Social media:

Saw the Living Wage logo:

Saw it in the news:

Contact Address

As this agreement relates to employees in the United Kingdom, this should be a UK address even if you operate internationally.

Street

Town / City

Region

Borough

Postal Code

Business-to-Business Directory

If you offer a facilities or professional service, supply companies with materials or have an event space then you may wish to be featured in our business to business directory. This is exclusively for Living Wage Employers and Recognised Service Providers and allows others in the network to find other responsible businesses to trade with. If you would like to be featured please tick the box, add a short description and choose your relevant category.

Please tick here if you wish to be included in the B2B Directory:

Yes

Description of the business. A short (maximum 150 characters) description of what your business does and what services you offer. Saying where you offer services is advisable (nationwide, regional, city). You may copy your summary from above, but as this directory will be for other businesses, you may wish to include other information here:

Max. 150 characters incl. spaces

Phone Number (will be displayed in the guide):

B2B Category. Please select the most suitable category. Facilities management includes cleaning, security, maintenance. If a suitable business services category is not there please let us know:

Please provide details of the primary contact for accreditation and finance contact in your organisation. We will send these contacts confirmation of your accreditation, your invoice and subsequent renewals. The primary and communications contacts will receive news and updates from the Living Wage Foundation. We will not share your details with anybody else.

Please also include details for the Licence signatory and Head of the Organisation if these are different to the primary contact by selecting 'add another contact'.

Primary Contact

Contact First Name	Contact Last Name
Email	Phone number
Job Title	Role Select one or more roles that you have in relation to this agreement
Please tick here to opt in to receiving important communications about the Living Wage: Please tick this box to opt in to receive important communications about the Living Wage

Finance Contact

Contact First Name	Contact Last Name
Email	Phone number
Job Title	Role Select one or more roles that you have in relation to this agreement

Schedule 6 - Employer Map / Branch / multiple office location information

As a Living Wage Employer, you will be on the interactive Living Wage Employer Map unless you state that you do not wish to be included. The map is online on our public-facing site at www.livingwagemovement.org/map and accessible from our employer site at www.livingwage.org.uk/employers too.

Please detail additional branches in the section below, if you would like these to be visible on the employer map tick the box.

Yes, please include branch information

If you have fewer than 5 branches in the UK, please enter the details below.

Please ensure each branch has a name unique and different from your organisation name. (E.g. Company Name - Branch Location)

Branch Information

Branch Name	Branch Street
Branch Town / City	Branch Post Code
Branch Region	Borough
Branch Contact First Name	Borough
Branch Contact Last Name	Branch Email
Branch Phone

If you have more than 5 branches please enter them into our sample spreadsheet and attach it below.

Branch Data Spreadsheet

Visibility

Consumers can search for employers on our map by organisation name, location and product/service. To be searchable on our employer map by product/service, please include 'consumer sector tags' that describe your organisation.

For example, if your organisation is a recruitment agency, your consumer sector tags could be #recruitment #jobs #employment

Logo Upload

As part of your accreditation we create a plaque for you with your logo on it, and we also put your logo on our website.

In order to do this we need two versions of your logo.

1. We need one large, high resolution logo (over 100KB, in EPS, AI, PNG or JPG format only). If you do not have a logo of this size, please contact us on accreditation@livingwage.org.uk.

It is essential that the logo is over 100KB in order to print the plaque. It may cause a delay if the file is not over 100KB.

2. We also need one smaller logo for our website (in PNG or JPG format). We cannot use this smaller logo for your plaque printing, so please ensure you upload the larger, high resolution version as well.

If you do not have suitable images at this time, you will have the opportunity to upload them at a later date and this section can be left blank.

LWF website listing - JPG or PNG format only

Plaque order high resolution - EPS, AI, PNG or JPG format only - Minimum file size is 100KB

Please upload a high resolution file -
it may cause a delay to the printing of your plaque if the file is not at 100KB.

Signature

The following page will summarise your licence agreement and allow for the Head of the Organisation to input their signature. By signing the licence, you certify that you have read the agreement, that you know and understand the meaning and the intent of the agreement, that you are entering into this agreement knowingly and voluntarily with the authority to do so.

Agreement Date






Country	LWF LWF

Edit section title

Background

Centre for Civil Society Limited is a wholly owned subsidiary of Citizens UK Charity (a charity registered in England) which is responsible for the programme under which employers can apply for Living Wage Employer Accreditation to indicate that the company has adopted an equitable employment policy in relation to its staff in accordance with the minimum standards set out in this Agreement.

1. Interpretation

___________________________________________________________________________

1.1 ‘the Agreement Date”

the date on which both parties have signed this Agreement;

___________________________________________________________________________

1.2 “Branding Guidelines”

the Licensor’s branding guidelines in relation to the Trade Mark and/or the Programme as amended from time to time;

___________________________________________________________________________

1.3 “Employee”

all employees of the Licensee excluding volunteers and apprentices;

___________________________________________________________________________

1.4 “Fee”

the applicable fee payable by the Licensee according to the fee structure in Schedule 2;

___________________________________________________________________________

1.5 “UK Living Wage”

the UK Living Wage as set by the Living Wage Foundation or any successor body;

___________________________________________________________________________

1.6 “London Living Wage”

the London Living Wage as set by the Living Wage Foundation or any successor body;

___________________________________________________________________________

1.7 “Programme”

the Living Wage employer accreditation programme run by the Licensor as outlined in this Agreement;

___________________________________________________________________________

1.8 “Trade Mark”

the trade mark set out in Schedule 1 and any marks which incorporate or are confusingly similar to them;

___________________________________________________________________________

1.9 “Term”

the term commencing on the Agreement Date and continuing until termination under clause 6;

________________________________________________________________________

1.10 “Greater London”

the 32 London Boroughs and the City of London.

2. Licence

2.1 In consideration of the Fee and the Licensee’s obligations under this Agreement the Licensor provides the Licensee with a non-exclusive, non-transferable license to use the Trade Mark for the Term to promote its adherence to the Programme.

2.2 The Licensee agrees and acknowledges that all intellectual property rights in the Trade Marks and/or in any mark or phrase produced in furtherance of the terms of this Agreement belong to the Licensor.

2.3 The Licensee shall not use any other trade marks confusingly similar to the Trade Marks and shall not use the Trade Marks as part of its publicity and/or corporate trading name except as authorised under this Agreement.

2.4 The Licensee shall comply strictly with any Branding Guidelines and all other reasonable directions of the Licensor regarding the form and manner and application of the Trade Marks.

2.5 The Licensee shall not do anything that brings the Licensor, the Programme or the Trade Marks into disrepute.

2.6 The Licensor warrants that:

2.6.1 it owns the rights in the Trade Mark, is free to enter into this Agreement and has the right to grant the Licensee the rights granted in it; and

2.6.2 the Licensee’s use of the Trade Mark as contemplated under this Agreement will not infringe the rights of any third party.

3. Fee

3.1 The Licensee shall pay the Fee in accordance with Schedule 2 and this clause 3.

3.2 The Fee shall be paid annually and will be payable within 28 days of receiving a VAT invoice from the Licensor.

4. Licensee’s Obligations

4.1 The Licensee shall meet the milestones set out in Schedule 3.

Employees In Greater London

4.2 From the date of this Agreement, and subject to any amendments made to these conditions by the Licensor from time to time, the Licensee shall for Employees based in London Boroughs:

4.2.1      pay all Employees aged 18 or over not less than the London Living Wage; and

4.2.2      increase the amount which it pays to affected Employees by the same amount as any increase to the London Living Wage, within 6 months of the date on which any increase in the London Living Wage is officially announced; and

4.2.3      notify all affected Employees of the date of the next increase within one month of the official announcement, unless the Employees have been previously notified about the date on which they will receive at least the increase in the Living Wage.

Employees In the United Kingdom (Outside Greater London)

4.3 From the date of this Agreement, and subject to any amendments made to these conditions by the Licensor from time to time, the Licensee shall for Employees based in the United Kingdom, outside Greater London:

4.3.1      pay all Employees aged 18 or over not less than the UK Living Wage; and

4.3.2      increase the amount which it pays to affected Employees by the same amount as any increase to the UK Living Wage, within 6 months of the date on which any increase in the UK Living Wage is officially announced; and

4.3.3      notify all affected Employees of the date of the next increase within one month of the official announcement, unless the Employees have been previously notified about the date on which they will receive at least the increase in the Living Wage.

Contractors

4.4 The Licensee shall ensure to the extent permitted by law that any of its contractors which supply an employee (other than an apprentice) who provides a service to or on behalf of the Licensee involving 2 or more hours of work a week, for 8 or more consecutive weeks in a year on:

4.4.1      the Licensee’s premises; and/or

4.4.2      property owned or occupied by the Licensee (including where the Licensee is a tenant and is provided building-related services through a Lease); and/or

4.4.3      land which the Licensee is responsible for maintaining or on which it is required to work
shall adopt the measures set out in clause 4.2 and 4.3 in relation to such individuals as if they were the Licensee’s employees in respect of that employee’s work for the Licensee.

Sub-Contractors

4.5 The Licensee shall ensure to the extent permitted by law that any of its contractors which supply a sub-contracted employee who provides a service that falls within the parameters of clause 4.4, adopt the measures set out in clauses 4.2 and 4.3 in relation to such individuals as if they were the Licensee’s employees in respect of that employee’s work for the Licensee.

5. Records and Compliance

5.1 The Licensee undertakes to provide the Licensor on reasonable request all information necessary for the Licensor to confirm that the Licensee is complying with its obligations under clause 4.

5.2 If the Licensor is not satisfied with the information provided by the Licensee under clause 5.1 or has good reason to doubt whether the Licensee is complying with its obligations under clause 4 the Licensor shall be entitled to:

5.2.1 Require that the Licensee provides reasonable evidence that clauses 4.2 and 4.3 are enforceable under all contracts of employment of directly employed staff (other than an apprentice) and implemented by any Contractor to which clauses 4.4 and 4.5 apply.

5.2.2 Contact and meet with any trade unions representing the Licensee’s or its contractor’s employees in order to establish that the Licensee and/or its contractors have complied with the obligations in clause 4; and

5.2.3 Contact and meet with the Licensee’s employees and/or contractors in order to establish that the Licensee and/or its Contractors have complied with the obligations in Clause 4.

6. Termination

6.1 Either party may terminate this Agreement upon written notice effective immediately if the other party has committed a material breach of this Agreement and where such a breach is capable of remedy the other has failed to remedy such breach within 28 working days of receiving notice specifying the breach.

6.2 The Licensor may terminate this Agreement upon written notice effective immediately if:

6.2.1 the Licensee ceases or threatens to cease complying with Clause 4 or such other terms as the Licensor may reasonably stipulate from time to time as applying to all licensees of the Living Wage Employer mark;

6.2.2 the Licensor and/or the trustees of the Licensor in their sole discretion considers that any action taken by the Licensee brings or may bring the Licensor and/or any of its affiliates, members or group organisations, the Programme or the Trade Marks into disrepute;

6.2.3 the Programme ceases or is withdrawn or modified.

6.3 Either party may terminate this Agreement without cause at any time upon 3 month’s written notice.

7. Consequences of Termination

7.1 On termination of this Agreement under clause 6.3 or by the Licensee under clause 6.1 the Licensee shall:

7.1.1 within one month cease to use the Trade Mark on any materials in electronic form including on any websites.

7.1.2 within six months of the termination date cease all other use of the Trade Mark including on printed materials and at the request of the Licensor either return or destroy all the materials bearing the Trade Mark;

7.1.3 immediately cease to print any materials bearing the Trade Mark; and

7.2 The Licensor shall refund the Fee pro-rata in respect of the period of time in which the Licensee is no longer entitled to use the Trade Mark.

7.3 On termination of this Agreement by the Licensor under clause 6.1 or 6.2 by the Licensor the Licensee shall:

7.3.1 within one month cease to use the Trade Mark; and

7.3.2 at the request of the Licensee either return or destroy all the materials bearing the Trade Mark.

8. Assigning and Sub-Licensing

The Licensee shall not assign charge licence sub-licence or otherwise part with possession of the benefit or burden of this Agreement without the prior written consent of the Licensor.

9. Non-Waiver

No failure or delay on the part of either party to exercise any right or remedy under this Agreement shall be a waiver of such right or remedy.

10. Variation

This Agreement may only be amended in writing signed by authorised representatives of the Licensor and Licensee.

11. Entire Agreement

This Agreement represents the entire agreement between the parties concerning the subject matter of this Agreement, and supersedes all prior agreements, arrangements, negotiations and/or understandings between the parties.

12. Jurisdiction

The validity, construction and performance of this Agreement shall be governed by the laws of England and Wales and shall be subject to the exclusive jurisdiction of the English Courts.