www.sydneyhypno.com.au - Client Intake Form

Hello and Welcome!

Thank you for coming here to start the process of engagement in your therapeutic process of healing through integrative strategic therapies and coaching.

(Please note that this form is also used for those who come to me for Training, Coaching and Mentoring services and also those Therapists who are registering with Kerry for their Mandatory Therapist Supervision Services (Noting that Group & One on One Supervisions available).

We start with you completing this Client Intake Form.

Once this form is completed, you can expect a free (Zero Cost) 15 minute consultation via phone - so that we can determine the best next step for you, and at this time, if it suits you to go forward, we can work out the best mutually acceptable appointment time. (if we haven't already done this prior to you completing this form of course)

This form is an important first step for us both, as it allows me to really assist you to help you get the results you want. As you are a unique individual, answering these answers will help me to design a tailored program to identify the goals and outcomes specific to you, that we will work on together to achieve.

To ensure I get all of the important details about you, so we are working within scope, there will be some questions where I will require a response on the form. Those questions you will see as you go along, will say that an "Answer is required" - Please note that the form can't be submitted until those questions are answered . (as they are also an important part of my requirement as your therapist to be as a fully informed as possible to provide proper Duty of Care)

If you have any issues with the form - please call on M: 0412-412-881 - or email: kerry@sydneyhypno.com.au

Then I will be able to call you back to assist you with this process if you need this help. (please let me know on your message what would be a good time to call back as I will generally be calling you back in between client sessions)

As the world is technologically a small place and telehealth means that our clients can and do, dial in for treatment from almost anywhere, please advise your location and time zone as you complete this form, as this will to help facilitate contact and appointment making.

I look forward to our working together to reach your goals!

Thank you again,

Kerry

SydneyHypno

M: 0412-412-881
kerry@sydneyhypno.com.au

www.sydneyhypno.com.au

Client Information

Client Full Name (Answer required)

Date of Birth (Answer required)

Date format only - DD/MM/YYYY

Mobile Ph (Answer required)

Numbers only

Email (Answer required)

Address in Full (Answer required)

Full Address please, Street #, Street Name , Suburb, State & Country

Preferred time & phone number etc - to be contacted (to discuss your needs & session/appointments)

Full Address please, Street #, Street Name , Suburb, State & Country

Are you currently under the care of another health care providor?

GP (General Practitioner)Therapist (Please nominate all in space provided)Specialist (please nominate all in space provided)

Per above- Please advise your GP's name & phone number if possible - plus any details as to Therapist or Specialist can be added here too

Have you ever been diagnosed by any doctor with a mental illness? (Answer required)

YesNo

If YES, please advise what was diagnosed (details here)

Are you currently taking any medications? (Answer required)

YesNo

If the above answer is "Other" - or you wish to nominate who referred you to us, please advise here

Have you had Hypnotherapy before?

YesNo

Are you a smoker?

YesNoSmoker, currently In the process of giving up

If the above answer is "Other" -or you wish to give details about your choice, or if you partake in recreational drugs, and wish to provide details then please advise here

If the above answer is "Other" - or you wish to give details about your choice, please advise here

Health Fund Member - If you are a member of a health fund - please provide its name here:

Health Funds (Acknowledgment of your Understanding):
Health fund rebates vary between funds and levels of cover.
Additionally, changes in your policy can occur at any time. We cannot tell you if your particular insurance Policy will cover your Hypnotherapy, Psychotherapy, NLP, Coaching or Counselling sessions, or what your rebate may be.
Health Fund rebates enquiries should be directed towards your personal Health Fund for clarification.
Note that payment of the rebate will be based on you arranging a rebate directly with & from your Health Fund. SydneyHypno will not be making claims for any person with any health fund as that is each individuals own responsibility.

I understand and agree

Session Cancellations (Answer Required):
I acknowledge that, unless I give a minimum of 24 hours’ notice of a session cancellation, that I may be charged in full

I understand and agree

Privacy & Disclosure (Answer required):

I understand that the sessions are bound by all Privacy related laws and governances.
Please note:
Your Session is subject to the rules of confidentiality.
Nothing you disclose will leave the session or be relayed to others.
However, there are exceptions to these rules of confidentiality.
(Inc but not limited to); Any situation, where you are at risk of harming yourself or others or your involvement in a serious crime, your therapist, as a Mandatory Reporter is legally obliged to report these incidents to the relevant authorities.

Therefore as a client you understand the following:

I understand that if I disclose that I have, or intend to commit certain criminal offences, the therapist is obliged by law to report me to the authorities.
I further understand that when there is a requirement to refer clients that there are aspects of my treatment plan that may be provided to other health providers for ongoing care treatments. (If you are concerned please look up Confidentiality and Mandatory Reporting and arrive fully informed to your sessions).

You may also ask your therapist to clarify any points prior to proceeding with treatments.

For the privacy and confidentiality of all clients and the therapeutic process, the following is mandated and acknowledged and agreed by you as the client:

No permission provided for clients recording any part of the session without the express written permission of Kerry Bailey & SydneyHypno prior to doing so, Voice, Audio and other recording are strictly prohibited. The use of AI will be limited to note taking tasks and all platforms used will be compliant with any governing industry bodies to ensure that your privacy and confidentiality is maintained securely. In going forward with any session, appointment or any treatment plan you implicitly and explicitly confirm you understand and comply with the above conditions.
Thank you for your understanding and cooperation.
(Answer required)

I agree & am fully informed of the laws of confidentiality and the mandatory obligations of my therapist and will comply with and give my permission to proceed with sessions noting all conditions above.

Use of hypnosis as part of therapy: (Must be answered): I understand & acknowledge the following: (
1) - That the Therapist will use hypnosis as a part of the treatment plan and that I am seeking alternative/ Non-medical treatment that may not be supported by or endorsed by established medical practice.
(2) - That as part of my therapy I will be asked to complete homework, which is designed to help me to be fully engaged with my therapeutic process. I am willing to engage in homework & tasking as requested.
(3) - I am responsible for and expected to, complete any tasks or homework.
(4) - That the more I engage in my therapy process, the more I will progress towards my therapeutic goals.
(Answer required)

I understand and agree

Consent to use Hypnosis (Answer required)

Informed Consent: It is important that you clearly understand and agree to the therapy. If you have any questions about the therapy being provided, please ask your therapist so that you are fully informed and give your consent to therapy. NB: Proceeding with the therapy in your sessions is deemed as your consent as you could cease the session at any time. Hypnosis is a focused state of attention, essentially you will be able to choose to work with your therapist and can stop the Hypnosis at any point, even whilst in the hypnosis component of the treatment if you wish to do so.
Note Legal Conditions:
(1) - In agreeing to the above, please be aware that if you have matters to discuss with your therapist, that may include any pending court action, please seek legal advice regarding that matter and its discussion, prior to raising that specific issue or issues with your therapist.
(2) - Your therapist will treat details as confidential, but your legal counsel may instruct you to be clear about what areas you will need to exclude from Hypnotherapy in some unusual circumstances. It is your choice to discuss any specific topics with your therapist and should be aligned with your understanding that your informed consent has been given by you and is accepted.
(3) It is important to also be aware that if you do have any pending action/court related issues, that you can still seek assistance from your therapist, who may instead utilise other modes of therapy for that identified aspect, including but not limited to Strategic Psychotherapy, NLP, Generative Coaching, EFT, CBT, EMDR etc, but with the clarity that for those issues identified by you, per the above, Hypnotherapy/Hypnosis is to be excluded as a component of your care by your therapist until you advise the matter is no longer related to any current or pending court matters. (In relation to the "Per se exclusion rule 'regards hypnotising a witness and their testimony'' which is in use in some courts in the USA)

I agree and I give my informed consent to the use of Hypnosis as a treatment tool during sessions & acknowledge all terms and conditions above

Informed Consent to Teletherapy/Telehealth Services & Note taking software suites:

Video Sessions known as Telehealth or Teletherapy may be used as & when required due to physical distance requirements (Sydney Hypno is based in Sydney Australia)

PROVISION OF A TELETHERAPY SERVICE: Teletherapy services includes therapy sessions provided by video or phone call, with preference for video call as this is closest to in-person therapy sessions. Once a Teletherapy session is scheduled your therapist will email you a secure link to be able to connect to your Teletherapy session with your SydneyHypno Therapist via the Teletherapy platform used.

No software needs to be downloaded. Teletherapy services require clients to have a secure and reliable internet connection and a device (i.e., smartphone, iPad, laptop, desktop etc) with a camera, microphone and speakers.

It is advisable for clients to choose an environment for each session where they are not likely to be distracted, interrupted or overheard, and one that has minimal noise disturbance.

Clients are encouraged to also choose an environment with good lighting and consideration of the background as it may be visible to SydneyHypno therapist. Because clients may be in varied locations for their Teletherapy sessions, SydneyHypno will require clients to provide their location at the commencement of each session.

Please be aware that clients are responsible for any costs associated with setting up the technology needed so they can access Teletherapy services and their data or call usage. SydneyHypno will be only be responsible for their cost associated with the platform used to conduct Teletherapy services.

Clients should be aware that problems may occur due to connection issues causing image delays or less than optimal image quality. Video calls generally limit the amount of nonverbal information exchanged between therapists and clients and as a result, there is greater potential for misinterpretation.

Clients are asked to please have patience with the process and clarify information if they think the SydneyHypno therapist has not understood them well and to also be patient if she asks for periodic clarification. Please note that SydneyHypno therapist will be taking notes and at times will need to look down during Teletherapy sessions to record these.

In accordance with legislative requirements, electronic records and paper records are kept in secure storage. SydneyHypno therapist will not make video or audio recordings of Teletherapy sessions and clients are asked to respect SydneyHypno therapist’s privacy by agreeing not to make such recordings of Teletherapy sessions and not to use materials from the sessions for purposes other than therapy (e.g., posting any portion of said sessions on internet websites such as Facebook or YouTube or other shared spaces or social media is not permitted). Note that in sessions ONLY the formal '"Hypnosis / Hypnotherapy component" which includes your providing consent to proceed and a formal induction - will be audio recorded and that you and the Therapist will agree at that time of that component beginning - as to who is making that recording and how this recording is being made, for use as part of the homework by you as a client. This audio recording is intended for therapeutic purposes only and is yours to use indefinitely. (Note it is important to ensure that you have a personal copy of that recording as Your therapist may not have that recording ongoing to share with you in the future due to the limitations of storage of electronic data and recommends that you save your audio in a safe and accessible place for continued use & access indefinitely.)

PROCEDURES IN CASE OF TECHNICAL DIFFICULTIES OR DISRUPTIONS IN SERVICE: If there is ever a disruption of services on the internet or technical difficulties SydneyHypno therapist will message or call you the client to discuss how to proceed with the session. If reconnection is not possible within 10 minutes SydneyHypno therapist will call &/or send an email to schedule a new session time.

PRIVACY: The privacy of any form of communication via the internet is potentially vulnerable and limited by the security of the technology used. To support the security of your personal information SydneyHypno therapist uses up-to-date security software and a HIPAA, GDPR, PHIPA/PIPEDA, & HITECH compliant teletherapy service which is inclusive of end-to-end encryption to protect your privacy.

Note taking of the therapy session may involve the use of AI technology such as ZOOM scribe (but may involve other not taking AI that meets the above PRIVACY statements. These notes are only used by the therapist to document processes much as would be done by handwritten nots alone, all notes would be reviewed for accuracy prior to being saved and stored in each clients specific client notes. Your proceeding with any session is your choice and will be deemed as constituting your consent - this statement provides clarity, transparency and disclosure by SydneyHypno.

AGREEMENT: By agreeing to participate in a Teletherapy session, I agree to expressly release SydneyHypno therapist from any liability associated with unintended cyber security issues and/or difficulties with unsecured communications.

(Electronic Signature at the end of this form &/or your proceeding with any Telehealth session indicates your consent to ALL of the above)

If you wish, please nominate which Devices & or Apps you have or can use in the space provided please:
Telehealth: Note that our preferred Telehealth platform is simple to use, very secure and able to be used on any device with no downloads or special apps - so we will generally default to :
doxy.me/SydneyHypno - Alternatively we also use ZOOM (and invitation will be sent) other often used platforms are: WhatsApp, FaceTime, Facebook Video, etc

Work History & Hobbies:
If you are currently working please advise what kind of work that you do, plus/&/or what work you have done in the past
- It is also very helpful to know what hobbies and pastimes you really enjoy, and to also use this space to provide any other information that you feel may be relevant

PHYSICAL/MEDICAL CONDITIONS (Must be understood and answered as Answer required)

If your presenting issue manifests with physical symptoms, we cannot treat you unless you can show us that you have been cleared of any underlying physical issues. Problems like constant headaches or migraines, back and neck pain, tinnitus, irritable bowel syndrome, psoriasis, alopecia, bedwetting, allergies, eczema, weight loss, restless leg, immune system deficiencies, cancer and alike must first be checked with a medical professional, and a medical reason for the issue has been discounted before we can treat you ethically.

N.B. Sometimes people’s philosophies about the root cause of an issue can preclude investigating appropriate answers to the issues. For some people everything has an emotional root. We are not of this opinion, and such extreme views can be harmful.

This caveat is demanded out of our duty of care. For example, we want to know that headaches are not a symptom of a larger more serious issue that will be ignored if we help you minimize the discomfort. We will want to see evidence of your medical history and may wish to speak to your doctor about your treatment options. Our preference is that we see you with your GP’s knowledge and cooperation.

MEDICAL DISCLOSURE

I have pursued all reasonable medical avenues to deal with the presenting issue, and have been informed by my medical practitioner that it is not physical but a psychosomatic issue, or alternatively, it is a physical issue but there is nothing more the medical system can do for me. I also agree to provide any relevant Mental Health Care Plans to SydneyHypno as appropriate including but not limited to Mental Health Safety Plans to ensure my plans can be integrated for my best health and safety.

(Answer required)

I understand and agree

JURISDICTION

This agreement and this website and forms are subject to the laws of NSW and Australia. If there is a dispute between you and www.sydneyhypno.com.au that results in litigation then you must submit to the jurisdiction of the courts of NSW. (Note that the link to the Australian Govt - Schedule 3 Code of Conduct - for non-registered health practitioners is provided for you to understand the bounds of this treatment :

https://www.health.nsw.gov.au/phact/Documents/coc-unregistered-practitioners.pdf

Terms Acceptance: I understand that checking this box constitutes a legal signature confirming that I acknowledge & agree to signing the above terms. (Where possible I also agree to signing and dating the hard copy document which will be compiled from this online form ) - I also note that at the completion and submission of this form I will be sent to an FAQ page which provides all information inc but not limited to, policies and procedures for engagement as a SydneyHypno client. (Answer Required )

- I confirm that proceeding with any session is also providing your implicit consent to engaging with this therapy each time.

Yes. I agree & accept the terms and that this constitutes my legal signature.

Please type your First and Last name (Must be answered -Type name required)

Electronic date/submission date: (Must add in this date -Answer required)

Your nominated Emergency Contacts Name (Next of Kin or other) & their Mobile number (required)

Health Care PLAN details - Only Applicable If on an NDIS or other Health Care PLAN or Insurance relevant details: Only needed if you are engaging with your therapist specifically under any of the following Health Management Plans - please provide those details in the following areas: 1) Please name the specific : Health Care Plan, Insurance Plan &/or Provider or Employer Scheme for this service, please advise who here - i.e. NDIS, NDIA, The Company & or Your Company /Work Health Plan, Insurance, Workers Compensation Plan etc (If any)

Health Care PLAN - Plan Code/ID or reference number please (If you know it )

Health Care PLAN - Start & End Date please (If you know it )

Company Name - That is Providing or Managing the Health Plan: If the above applies, What Company provides this plan - i.e. Which entity/company is the: (Type the right name - if any -) of any of the following: i.e. NDIS provider, Your Workplace, Your Insurance Company, or other.

Contact Name of your PLAN Manager: If you have a Liaise person, Manager, Plan Manager, HR Manager or Company Services/health & Wellbeing Manager or Co-ordinator for the above Company - please give the persons NAME here so that I can work with them

Contact Phone Number of your PLAN Manager: If you have a Liaise person, Manager, Plan Manager, HR Manager or Company Services/health & Wellbeing Manager or Co-ordinator for the above Company - please give the Contact Phone Number here so that I can work with them

Contact email of your PLAN Manager : If you have a Liaise person, Manager, Plan Manager, HR Manager or Company Services/health & Wellbeing Manager or Co-ordinator for the above Company - please give the contact email address here so that I can work with them (if any)

Other PLAN Management details you wish to provide: If you have a Liaise person, Manager, Plan Manager, HR Manager or Company Services/health & Wellbeing Manager or Co-ordinator for the above Company - please provide any other relevant contact details you want here (i.e. Address and other details can be provided here)

Client Responsibilities in Therapy

By signing this agreement, you acknowledge and accept responsibility for the following:

Active Participation

I understand that successful outcomes in therapy depend in large part on my active involvement, honesty, and willingness to make efforts toward change both during and between sessions.

Personal Accountability

I recognize that therapy is a collaborative process, and I am responsible for the decisions and changes I choose to make in my life.

Practicing New Skills

I agree to apply and practice any strategies, exercises, or new patterns discussed in therapy, including outside of session time, as appropriate.

Providing Feedback

I will let the therapist know if something in therapy is not working for me, or if I have concerns, questions, or confusion about the process.

Commitment to the Process

I agree to attend sessions consistently and punctually and understand that change may take time and effort.

Responsibility for Self-Care

I understand that while the therapist can offer support and guidance, I am ultimately responsible for my own well-being and decisions.

Accurate Information

I will provide honest and accurate information to the best of my ability so that the therapy process can be most effective.

(The more you collaborate with your therapist and actively choose to participate and work the Treatment Plan, we can make real progress)

Signed: (To be done in person at your first session - If Applicable -

Note that in the event of a tele-health video session, your consent to proceed / continue will be accepted as formal consent, when you proceed with the session - then a signature is not required as consent is implicit) - This is your consent and is your contract agreement. Note that completing your first session is acknowledged by you as being your formal documented consent and agreement to this therapy program.

Dated: (To be done in person at your first session - If Applicable)

Please ensure you have adequate funds on your PLAN, in your account/ credit/debit card or cash for the first session (Comments can be given here if you wish to do so)

Please tell me if you have any Gender Based/ related beliefs, issues or concerns I need to know about (Comments to be given here if you wish to do so)

Please tell me how you preferred to be addressed, so I am aware of your preferences - i.e. your formal name may not be your preferred name, many people have preferences so we want to use what is most comfortable for you.(Comments & details here if you wish to do so)

Please tell me if you have any Cultural specific beliefs/issues or concerns I need to know about (Comments to be given here if you wish to do so)

Please tell me if you have any Religious or Spiritual Based beliefs/issues or concerns I need to know about (Comments to be given here if you wish to do so)

Please tell me if you have any comments that pertain to your seeking treatment that I have not yet asked - anything you think I should know (Comments to be given here if you wish to do so)

Please in your own words - tell me what you would like to achieve from our sessions: Start with what is the MAIN focus for the first session please! (Comments can be given here if you wish to do so)

Would you like to be kept informed of workshops that would support and reinforce the work you have done here in the clinic?

YesNo

Would you be willing to answer a short questionarre sometime in the future for research purposes?

YesNo

www.SydneyHypno.com.au (ABN 34 137 510 751) Kerry Bailey m: 0412-412-881

Contact Information