Online Grant Application Form

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THE CURRENT ROUND OF GRANTS HAS NOW CLOSED.

The next round of grants will open at the end of June 2024.

Please see our website for more details.

Word document version

We recommend that you refresh your webpage browser to ensure that you are reviewing the most up-to-date content on our website. All webpages have been updated to reflect the new June 2023 grant policy.

Please read our NEW Application Guidelines and FAQs on our website before completing this form. You should also review the Trust's Privacy Policy.

Do not start to fill in this form until the grant round is open. Please refer to our website for exact dates. We operate two rounds of grants per year, and allow approximately 7 weeks per round for applications to be completed and submitted online.

Remember that each new grant application is treated as a 'stand alone' submission, so it should not be assumed that the Trust has previous knowledge of your charity and its services/projects.

You can scroll through this form to view all sections prior to completing. The form is divided into 6 Sections with the main content required in Sections 1-3:

Organisation Details
The Project/ Service provision
Funding and Financial Details
Authorisation
Supporting Documents
Application Submission

You may complete the form in any order, with the exception of Section 6. As you enter details we recommend that you save your form regularly. You can save it at any time by pressing the Save button located at the top and bottom of each page. Mandatory fields are marked by the red asterisk ‘*’. These must be completed or you will not be able to submit your application.

We strongly recommend that you also save all form content in a document on your own computer

(e.g. as a Word document).

Section 1: Organisation Details

Organisation Name

Please do not include ‘&’, '/' or other symbols

Address Line 1

Enter the first line of the address, e.g. Davidson House

Address Line 2

Enter the second line of the address, e.g. 57 Queen Charlotte Street

Address Line 3

Enter additional address building/street details (if any)

Town/City

County

Postcode

Website

Please confirm that you are registered with the Office of the Scottish Charity Regulator (OSCR) by supplying your registered Charity Number. This should start with 'SC0' (not 'SCO').

Charity Type

Year of Foundation

[yyyy]

Main Contact

This person will be the main contact email address for the application assessment and all grant monitoring communications going forward.

First Name

Last Name

Position Held

Email Address

Phone Number

Alternative Contact

First Name

Last Name

Position Held

Email Address

Phone Number

Organisation Overview

Please give a brief overview of the organisation, including main purposes and regular activities:

How many full time staff are there?

How many part time staff are there?

How many volunteers are there?

How many Charitable Trustees are there?

Is this your first grant application to the Trust?

YesNo

If not, please note all your previous grant application reference numbers or brief project descriptions below:

How did you find out about the Agnes Hunter Trust?

If other:

Section 2: The Project/ Service provision

Project/Grant Title

Brief Description

Please provide a brief executive summary of the specific project/service or core costs which the grant will help to fund, in no more than 50 words. This will be used in the papers to the Trustees:

Please tick the box below if this grant request is to assist with the core costs of your organisation (rather than a project or service-specific grant).

Core Costs

Anticipated Start Date (when the grant funding will start)

[dd/mm/yyyy]

Anticipated End Date (when the grant funding will finish)

[dd/mm/yyyy]
The Trust does not award funding retrospectively.

Full Project/Grant Details
Please provide a full description of the project/service or core costs requiring funding in the text box below (What do you want to do? Who will be involved? Where and when will it take place? How will it be managed? Is there partnership working?):

Additional Project/Grant Information

Is there a particular cost heading that this grant request will cover/ contribute towards? For example, will the funding be used solely towards salaries or solely toward venue costs and volunteer expenses? If yes, please explain. (Also ensure that this is clear in the budget you supply with this application)

YesNo

Project Aspects

Key Activities and Targets

What are the Key Activities and Targets of the project/service or core costs? For example, list the classes/ activities/ workshops and provide the target number of participants for each, and the anticipated time commitment/duration. Please remember that this information will be used in any future monitoring reports to the Trust, so we recommend a realistic, concise "checklist".

Are you able to tell us how many people will benefit directly from the project? (estimated number)

How have you calculated this figure?

Select the geographical area that your project will be delivered in:

Scottish Local Authority Area

Use the Ctrl or Shift keys to select more than one option. Your selected locations will be highlighted in blue. To de-select one location simply click on it again (without the Ctrl/ Shift key). To de-select all, click on the words ‘Please select’ at the top of the drop-down list.

Project/Grant Outcomes
What Outcomes will your project or service deliver? These are the differences or changes that the service will make to the participants' skills, knowledge, feelings or behaviour. Outcomes should include numerical targets (% of participants) if this relates to your own internal monitoring and evaluation mechanisms - E.g. 80% of clients will report improved self-confidence after participating in our workshops.

Demand for this project/service provision

How have you identified the need for this particular work? Why now? For example, you can supply local SIMD data relevant to your location and target client groups, or you can supply figures to demonstrate rising or consistent numbers of service users in recent years.

Monitoring and Evaluation
How will you measure whether the project/service is successful? What methods do you use? What information or feedback will you collect and how frequently will you collect it?

Additional Information
Is there anything else that you think we should know? Please use the text box below to include any further information that you feel would support this grant application, and which has not already been expressed in the previous answers. Remember that Section 3 will capture financial information.

Section 3: Funding and Financial Details

As part of the application procedure you must include a copy of the Project/service budget or Total Project Costs (TPC) in the Supporting Documents section at the end of this form. Alternatively, if you are seeking a grant towards core costs, you must attach your charity's forecast Total Expenditure (TE) for the duration the grant is to cover.

Please also complete the following questions:

Total Project/Service Cost or Core costs

Enter the total cost of the Project/service including all relevant delivery costs associated. For core costs, insert the Total Expenditure. In both cases, please ensure this figure reflects the 1,2 or 3 year period that the grant will contribute towards. Do not include commas or £ sign. E.g. for £10,000 enter 10000

Grant Request

Enter the total grant amount that you are requesting. E.g. if you are seeking a grant of £8,000 over 2 years, please insert 8000 and select '2' in the Grant Term field below. Do not include commas or the £ sign.

Percentage of Total Cost

This field is calculated automatically. If the grant is towards the delivery of a project/service, please remember that the Trust will only award grants that equate to at least 10% of the TPC.

Grant Term Requested

Select the number of years the grant will spread across from the drop-down list.

Funding Sources
If you are applying for grants from other funding bodies, please list their names, grant amounts due/received and decision date if known/applicable. If the date is unknown please leave blank (do not add 'TBA').

Funding Organisation	Amount Requested	Amount Received	Grant Decision Date
	£	£

Funding Details
Date of Last Accounts

In Section 5 you will be asked to upload a copy of your most recent annual accounts – audited or independently examined and signed.

Please also complete the fields below with the figures from those accounts. If the accounts date from more than 12 months before the date of application, you are required to submit draft annual accounts in Section 5.

Total Income

Enter total income, e.g. for £10,000 enter 10000. Please remember that the Trust no longer offers grant funding to charities with an annual income of over £1m.

Statutory Income

Enter the amount, e.g. for £10,000 enter 10000

The Trust defines Statutory Income/ funding as public money distributed by the government, through a variety of routes, usually in the form of grants or contracts. For some charities it may be via the local council or NHS for funding of specific services. Statutory income is usually a set amount each financial year.

Total Expenditure

Enter the amount, e.g. for £10,000 enter 10000

Please use the following text box for any other financial details you wish to add.

Section 4: Authorisation

I am authorised to make funding applications on behalf of this organisation. I confirm that, to the best of my knowledge, the information given in the form is a true and accurate account of this organisation.

Tick box if 'Yes'

I confirm that I have read and understood the Trust's Privacy Policy, particularly in relation to the collation, use and storage of personal information, and I am aware of my rights.

Tick box if 'Yes'

I confirm that our organisation has relevant policies and procedures in place, including safeguarding policies where relevant, in line with best practice.

Tick box if 'Yes'

I am happy for the name of the organisation to appear on the Trust’s website if this grant application is successful.

Tick box if 'Yes'

Section 5: Supporting Documents

Before you commence with this section, we recommend that you save a copy of this application as it stands.

Please upload the following items relevant to your project/service or core costs. Use the Browse buttons listed below to find the correct documents on your computer. Those marked with an asterisk are mandatory. There is a total upload limit of 20MB. DO NOT EXCEED THIS LIMIT as you will lose all form content when you submit the form.

a) Governing Document (constitution, trust deed or memorandum and articles of association)

b) *Project/Service Budget (or Total Expenditure if grant towards core costs)

c) *Most recent Audited Accounts

d) Annual Report

e) Job Description (if grant is to cover a staff post)

f) Any other documents

If you wish to change any attached documents after uploading, please click the "Choose file/Browse" button again next to the attachment you wish to change. This will allow you to select a replacement file.

a) Governing Document

If you have sent a copy of your Governing Document with a previous grant application (in the past five years) and no changes have been made to it, you do not need to submit it again. Please ensure that you have listed the reference number or brief project description of that previous application in Section 1.

b) Project/Service Budget (or Total Expenditure if grant towards core costs)

Your budget or expenditure spreadsheet should include all relevant expenditure and income for the period of the grant requested.

c) Audited Accounts

Your most recent audited accounts

d) Annual Report

e) Job Description

Add the Job Description if the grant is to cover a Staff post

f) Any other documents

Your grant application will only be processed if all of the relevant documents have been attached.

Please remember not to include personal details - i.e. named individuals - in any of the supporting documents, unless it is a legal requirement to do so (e.g. Trustee names in Accounts), in line with the Trust's Privacy Policy and GDPR regulations.

If you experience any difficulties, please contact the Trust Manager at:
s.wright@agneshunter.org.uk marking the subject matter as ‘Supporting documents issue’.

Section 6: Application Submission

Please ensure that you are happy with the contents of this application form.

You may scroll back through the form without losing any content or attachments.

Once you are entirely satisfied please click the Submit button below. This will open a review page where you will be able to read your entire application. We strongly suggest that you print a copy for your records.

You will then need to click on the CONFIRM button as a final action.

This will generate a response email, confirming the Trust's receipt of your online form and supporting documents. If you do not receive this automated email, please check the Junk folder of your email inbox. If there is still no email receipt, please contact the Trust Manager.

Once your application form has been fully submitted you will NOT be able to get back into the online form or resume a saved version of the form.

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