Online Grant Application Form

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THE AUTUMN/WINTER 2025 ROUND OF GRANTS IS HAS NOW CLOSED.

The next round of grants will open in January 2026.

Please review our website for more information.

Word document version

We recommend that you refresh your webpage browser to ensure that you are reviewing the most up-to-date content on our website, as we update content before each round opens. All webpages have been updated to reflect the new June 2023 grant policy that now focuses on one key area of funding: offering grants to charities that support disabled people in Scotland.

Please read our NEW Application Guidelines and FAQs on our website before completing this form. You should also review the Trust's Privacy Policy.

Do not start to fill in this form until the grant round is open. Please refer to our website for exact dates. We operate two rounds of funding per year. Each round is open for approximately three weeks.

Remember that each new grant application is treated as a 'stand alone' submission, so it should not be assumed that the Trust has previous knowledge of your charity and its services/projects.

You can scroll through this form to view all sections prior to completing. The form is divided into 6 Sections with the main content required in Sections 1-3:

Organisation Details
The Project/ Service provision
Funding and Financial Details
Authorisation
Supporting Documents
Application Submission

You may complete the form in any order, with the exception of Section 6. As you enter details we recommend that you save your form regularly. You can save it at any time by pressing the Save button located at the top and bottom of each page. Mandatory fields are marked by the red asterisk ‘*’. These must be completed or you will not be able to submit your application.

We strongly recommend that you also save all form content in a document on your own computer

(e.g. as a Word document).

Section 1: Organisation Details

Organisation Name

Please do not include ‘&’, '/' or other symbols

Address Line 1

Enter the first line of the address, e.g. Davidson House

Address Line 2

Enter the second line of the address, e.g. 57 Queen Charlotte Street

Address Line 3

Enter additional address building/street details (if any)

Town/City

County

Postcode

Website

Please confirm that you are registered with the Office of the Scottish Charity Regulator (OSCR) by supplying your registered Charity Number. This should start with 'SC0'

Charity Type

Year of Foundation

[yyyy]

Main Contact

This person will be the main contact email address for the application assessment and all grant monitoring communications going forward.

First Name

Last Name

Position Held

Email Address

Phone Number

Alternative Contact

First Name

Last Name

Position Held

Email Address

Phone Number

Organisation Overview

Provide a brief description of your charity’s service provision, beneficiary types, and geographical reach, as well as any strategic partnerships/ memberships:

How many full time staff are there?

How many part time staff are there?

How many volunteers are there (not including Trustees)?

How many Charitable Trustees are there?

Is this your first grant application to the Trust?

YesNo

If not, please note all your previous grant application reference numbers or brief grant descriptions below:

How did you find out about the Agnes Hunter Trust?

If other:

Section 2: The Project/ Service provision

Project/Grant Title

Brief Description

Please provide a brief executive summary of the specific project/service or core costs which the grant will help to fund, in no more than 50 words. This will be used in the papers to the Trustees:

Please tick the box below if this grant request is to assist with the core costs of your organisation (rather than a project or service-specific grant).

Core Costs

Anticipated Start Date (when the grant funding will start. Please ensure this is after the Board Meeting when grant awards are decided as we do not award funding retrospectively)

[dd/mm/yyyy]

Anticipated End Date (when the grant funding will finish)

[dd/mm/yyyy]

The Project/Service for funding or Core Services (if core grant request)

Please provide a succinct summary of the project/ service strand or core service provision that you are seeking funding for. Use lists where possible. Include information about the staff involved, where and when it will take place, and whether the service is free of charge. Also include detail around the disability types that you are supporting, the age range of participants, referral routes/ partners, how long participants will be engaged, and the “next steps” for participants.

Key Disability supported

Which of the following disability types best describes the disabled clients that your project or core service provision (if a core grant) will support?

Main Activity delivered

Which of the following activity types best describes the project or core service provision (if a core grant) that this grant will fund? If you are delivering a range of activities then please select the answer that represents the majority of activities.

Key Activities and Targets

What are the Key Activities and Targets of the project/service or core costs? For example, list the classes/ activities/ workshops and provide the target number of participants for each, and the anticipated time commitment/duration. This information will be used in any future monitoring reports to the Trust, so we recommend a realistic, concise "checklist" that reflects your own delivery plans.

Are you able to tell us how many people will benefit directly from the project? (estimated number)

How have you calculated this figure?

Select the geographical area that your project will be delivered in:

Scottish Local Authority Area

Use the Ctrl or Shift keys to select more than one option. Your selected locations will be highlighted in blue. To de-select one location simply click on it again (without the Ctrl/ Shift key). To de-select all, click on the words ‘Please select’ at the top of the drop-down list.

Outcomes of the project or core services

Outcomes are the differences that your project/services will make to participants’ skills, knowledge, feelings or behaviour. You will have decided on these at the outset when devising the key activities and you will plan on monitoring and evaluating these. Some charities will have numerical targets in place – E.g. ‘80% of participants will report increased self-confidence’. Please provide your outcomes in a list format. Remember, you will be asked to report on the progress made towards each outcome so make them tailored to your project/ organisation. For core cost support we recommend keeping these outcomes 'high level'/ broad to support effective reporting.

Demand for this project/service provision

How have you identified the need for this particular work? Why now? Please include relevant data that demonstrates the demand for your project or core services from your target client group. You may be able to supply figures to demonstrate rising or consistent numbers of service users in recent years. Or you may be aware that your service provision is unique to your location/ to your user group.

Monitoring and Evaluation

Summarise the methods you will use to capture client data on the services/ project that you are delivering with the use of our grant. We are particularly interested to hear about innovative methods used to collect qualitative data. For example, are you using 1:1 monthly client feedback sessions to measure individual progress? Or annual surveys? Exit surveys or post-programme follow-up? Are you utilising formal methods such as WEMWBS? Or facilitating quarterly feedback groups? Do you gather feedback from partner organisations, parent/carers or just the participants themselves?

Additional Information

Is there anything else that you think we should know? Please use the text box below to include any further information that you feel would support this grant application, and which has not already been expressed in the previous answers. Remember that Section 3 will capture financial information.

Section 3: Funding and Financial Details

As part of the application procedure you must include a copy of the Project budget or Total Project Costs (TPC) in the Supporting Documents section at the end of this form. Alternatively, if you are seeking a grant towards core costs, you must attach your charity's forecast Total Expenditure (TE) for the duration the grant is to cover. (See Funding Sources section below).

Please also complete the following questions:

Total Project/Service Cost or Core costs

Enter the total cost of the Project/service including all relevant delivery costs associated. For core costs, insert the Total Expenditure for your organisation. In both cases, please ensure this figure reflects the 1, 2 or 3 year period that the grant will contribute towards. Do not include commas or £ sign. E.g. for £10,000 enter 10000

Grant Request

Enter the total grant amount that you are requesting. E.g. if you are seeking a grant of £8,000 over 2 years (£4,000 per yr), please insert 8000 and select '2' in the Grant Term field below. Do not include commas or the £ sign.

Percentage of Total Cost

This field is calculated automatically. If the grant is towards the delivery of a project/service, please remember that the Trust will only award grants that equate to at least 10% of the TPC. For core costs this value may be more or less than 10%.

Grant Term Requested

Select the number of years the grant will spread across from the drop-down list.

For grant requests of 2 or 3 years
The Board will consider your requested grant value and grant term/duration as a priority. However, a smaller total grant value may be awarded if there is strong competition for funds at that round. To best meet your needs, please select which option you would prefer

Funding Sources

Please include ALL income sources (pending and secured) in the budget that you supply with this grant application (See Section 5). This budget should include all relevant expenditure AND income – which may include revenue/sales, grants, donations and use of unrestricted reserves.

If the grant is for a project/service only, then this should include cost headings relating to that specific project within a set time frame. This may include Staff Salaries, Materials, IT, Volunteer expenses, Venue hire etc.

If the grant is towards your charity’s core organisational costs then the budget will effectively be a Total Annual Income & Expenditure spreadsheet, which will include a wide array of cost headings and income streams. If you wish for this grant to be used towards a specific set of core costs, then please make this clear ( e.g. use colour coding).

If your grant request is for two or three years, you will need to include forecast income and expenditure for the two or three year period you are seeking.

Funding Details

Date of Last Accounts

In Section 5 you will be asked to upload a copy of your most recent annual accounts – audited or independently examined and signed.

Please also complete the fields below with the figures from those accounts. If the accounts date from more than 12 months before the date of application, you are required to submit draft annual accounts in Section 5.

Total Income

Enter total income, e.g. for £10,000 enter 10000. Please remember that the Trust no longer offers grant funding to charities with an annual income of over £1m.

Statutory Income

Enter the amount, e.g. for £10,000 enter 10000

The Trust defines Statutory Income/ funding as public money distributed by the government, through a variety of routes, usually in the form of grants or contracts. For some charities it may be via the local council or NHS for funding of specific services. Statutory income is usually a set amount each financial year.

Total Expenditure

Enter the amount, e.g. for £10,000 enter 10000

Please use the following text box for any other financial details you wish to add.

Section 4: Authorisation

I am authorised to make funding applications on behalf of this organisation. I confirm that, to the best of my knowledge, the information given in the form is a true and accurate account of this organisation.

Tick box if 'Yes'

I confirm that I have read and understood the Trust's Privacy Policy, particularly in relation to the collation, use and storage of personal information, and I am aware of my rights.

Tick box if 'Yes'

I confirm that our organisation has relevant policies and procedures in place, including safeguarding policies where relevant, in line with best practice. I confirm that we will supply copies if requested by the Trust.

Tick box if 'Yes'

We are encouraging all applicants to consider how their services and activities could contribute to a carbon reduction agenda, for example by reducing energy consumption or using renewable resources. Whilst this does not yet form part of our assessment criteria, we are interested in capturing data around this. Please select the relevant box

Yes, we have an Environmental Policy (or similar policy) in placeWe are in the process of pursuing an Environmental PolicyNo, we do not have an Environmental Policy in place.

I am happy for the name of the organisation to appear on the Trust’s website if this grant application is successful.

Tick box if 'Yes'

Section 5: Supporting Documents

Before you commence with this section, we recommend that you save a copy of this application as it stands.

Remember the content supplied in the sections above is the primary information used to sift grant applications. The supporting documents a-c listed below are also a priority.

Please upload the following items relevant to your project/service or core costs. Use the Browse buttons listed below to find the correct documents on your computer. Those marked with an asterisk are mandatory. There is a total upload limit of 20MB. DO NOT EXCEED THIS LIMIT as you will lose all form content when you submit the form.

a) Governing Document (constitution, trust deed or memorandum and articles of association)

b) *Project/Service Budget (or Total Expenditure if grant towards core costs)

c) *Most recent Audited Accounts

d) Annual Report (if you produce one)

e) Job Description (if the grant is to cover a staff post)

f) Any other documents

If you wish to change any attached documents after uploading, please click the "Choose file/Browse" button again next to the attachment you wish to change. This will allow you to select a replacement file.

a) Governing Document

If you have sent a copy of your Governing Document with a previous grant application (in the past five years) and no changes have been made to it, you do not need to submit it again. Please ensure that you have listed the reference number or brief project description of that previous application in Section 1.

b) Project/Service Budget (or Total Expenditure if grant towards core costs)

Your budget or expenditure spreadsheet should include all relevant expenditure and income for the period of the grant requested.

c) Audited Accounts

Your most recent audited accounts

d) Annual Report

e) Job Description

Add the Job Description if the grant is to cover a Staff post

f) Any other documents

Your grant application will only be processed if all of the relevant documents have been attached.

Please do not include personal details - i.e. named individuals - in any of the supporting documents, unless it is a legal requirement to do so (e.g. Trustee names in Accounts), in line with the Trust's Privacy Policy and GDPR regulations.

If you experience any difficulties, please contact the Trust Manager at:
s.wright@agneshunter.org.uk marking the subject matter as ‘Supporting documents issue’.

Section 6: Application Submission

Please ensure that you are happy with the contents of this application form.

You may scroll back through the form without losing any content or attachments.

Once you are entirely satisfied please click the Submit button below. This will open a review page where you will be able to read your entire application. We strongly suggest that you print a copy for your records.

You will then need to click on the CONFIRM button as a final action. This will submit your grant application.

You will then receive an email confirming the Trust's receipt of your online form and supporting documents. If you do not receive this automated email, please check the Junk folder of your email inbox. If there is still no email receipt, please contact the Trust Manager.

Once your application form has been fully submitted you will NOT be able to get back into the online form or resume a saved version of the form.

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